Bookkeeper/Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support to ensure smooth office operations. The ideal candidate will be energetic, highly organized, and possess excellent communication skills. You will handle financial record-keeping, HR function, and backup for the customer service, all while maintaining a positive and professional environment. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your administrative and bookkeeping expertise.

Duties

• Manage day-to-day bookkeeping tasks using Infor Visual ERP, including invoicing, expense tracking, and bank reconciliations
• Operate multi-line phone systems, directing calls efficiently and courteously
• Maintain organized filing systems for financial documents, client records, and office supplies
• Support office management by coordinating calendars, scheduling appointments, and handling correspondence
• Data entry, proofreading documents, and maintaining accurate records using Microsoft Office and Google Workspace tools
• Provide exceptional customer support through phone etiquette, email correspondence, and in-person interactions

Qualifications

• Proven experience with ERP software and general office management
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Previous clerical or administrative experience preferred; experience in medical or dental reception is a plus
• Bilingual abilities are highly desirable to serve diverse client needs
• Exceptional phone etiquette skills with experience managing multi-line phone systems
• Attention to detail in proofreading, data entry, filing, and record keeping
• Strong time management skills with the ability to prioritize tasks efficiently
• Personal assistant or medical/dental receptionist experience is advantageous but not required

Join us in a role that combines vital financial oversight with welcoming administrative support! We value energetic professionals who thrive on organization, customer service excellence, and contributing positively to our team. This position is paid and offers a rewarding environment where your skills make a real difference every day.

Pay: $25.51 - $30.73 per hour

Benefits:

• 401(k)
• Health insurance

Work Location: In person