Bookkeeper/Administrative Assistant

to the point job requirements:

I’m looking for someone who can manage the daily needs of five businesses. They range from to small real estate portfolio to a farm to a car wash to a variety of investments. Your primary responsibility is handling the books, a couple of phone calls each day, and in general staying on top of the recurring .task. You must be very comfortable with computers and the most typical email, Microsoft suite, etc. tasks.

Office Location: Edmond (near 9th Street & Bryant Avenue)

Properties Located In: Oklahoma City

Job Type: Part-Time (10–20 hours per week)

Schedule: Flexible based on workload and leasing activity

Compensation: Competitive hourly pay based on experience

About the Role:

We are seeking a dependable, organized, and self-motivated Part-Time Property Manager, Bookkeeper & Administrative Assistant to help support a small real estate portfolio and several small businesses in the Oklahoma City metro.

The real estate portfolio currently includes:

• A 24-unit apartment building near NW 31st & May
• 13 industrial/commercial units near NW 10th & Rockwell

The primary office is located in Edmond near 9th Street & Bryant Avenue. This role combines property management, bookkeeping, tenant communication, and general administrative support. The workload for each business is relatively small individually, but the ideal candidate will be comfortable helping manage a variety of ongoing operational tasks across multiple businesses.

Responsibilities

Property Management

• Manage rent rolls and tenant records
• Process rental applications and assist with tenant screening
• Coordinate leasing communication with prospective tenants
• Occasionally show apartment units to prospective renters
• Answer incoming calls for the businesses and properties
• Assist with tenant communication and day-to-day property operations
• Track vacancies, lease renewals, and move-in/move-out activity
• Coordinate maintenance requests and communicate with vendors as needed

Bookkeeping

• Maintain books using QuickBooks Desktop
• Record income, expenses, and vendor payments
• Reconcile accounts and maintain organized financial records

Administrative & General Support

• Check mail and organize incoming documents
• Collect rent payments from property drop boxes
• Run occasional local errands related to business operations
• Help keep records and files organized
• Assist with miscellaneous administrative tasks across several small businesses

Qualifications

• Previous bookkeeping experience is a requirement.
• Experience in office administration is appreciated
• Experience with QuickBooks Desktop is required.
• Strong organizational and communication skills
• Ability to work independently and manage multiple responsibilities
• Professional phone and customer service skills
• Reliable transportation required for local errands and occasional property visits
• Comfortable working in a small business environment with varied responsibilities and mostly alone in the office and from home. I spend very limited time in the office.
• You must be very comfortable communicating with me through email, texts, and phone calls. i’m quite busy during the most days and most of my communication with you will occur during weekends and evenings.

Schedule & Work Environment

• Flexible part-time schedule averaging 10–20 hours per week
• Hours will vary depending on leasing activity, bookkeeping needs, and administrative workload
• Combination of office work, phone communication, errands, and occasional property visits

We are looking for someone reliable, detail-oriented, and proactive who can help support both the operational and financial side of a growing real estate portfolio and several small businesses.

Pay: $15.00 - $20.00 per hour

Work Location: Hybrid remote in Edmond, OK 73034