Bookkeeper/Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role offers an exciting opportunity to manage essential financial records while providing vital administrative support across the office. The ideal candidate will be proactive, organized, and possess excellent communication skills, ensuring smooth daily operations and accurate bookkeeping. This paid position is perfect for someone eager to contribute to a vibrant work environment while honing their administrative and financial skills.

Responsibilities

• Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Handle front desk duties, greeting visitors and clients with professionalism and warmth
• Operate multi-line phone systems, answer inquiries, and direct calls efficiently with proper phone etiquette
• Maintain organized filing systems, data entry, and document proofreading to ensure accuracy and accessibility
• Support office management activities such as calendar scheduling, appointment setting, and supply inventory management
• Assist with customer service by responding to client questions and providing support via email or phone
• Perform clerical duties including copying, scanning, mailing, and maintaining office supplies

Experience

• Proven experience in office administration or clerical roles with a strong background in customer service and data entry
• Familiarity with QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Strong typing skills and computer literacy are essential for accurate data management
• Bilingual abilities are a plus to effectively communicate with diverse clients or team members
• Previous experience as a medical or dental receptionist or personal assistant is advantageous but not required
• Demonstrated ability to manage time effectively while handling multiple responsibilities simultaneously

Join us if you’re ready to bring energy, precision, and enthusiasm into a role that keeps our office running smoothly while supporting our financial health!

Pay: $23.16 - $27.89 per hour

Work Location: In person