Bookkeeper/Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support, ensuring smooth office operations and accurate financial record-keeping. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, ready to contribute to a vibrant work environment. You will handle a variety of clerical tasks, manage financial data, and provide exceptional customer service to clients and team members alike. This paid position offers an exciting opportunity to develop your skills in office management, bookkeeping, and administrative support within a professional setting.

Duties

• Manage daily bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations
• Maintain accurate financial records by entering data meticulously and proofreading documents for errors
• Oversee front desk operations by greeting visitors, answering multi-line phone systems, and providing excellent customer service
• Handle calendar management and appointment scheduling for team members using Google Workspace or Microsoft Office tools
• Support office management functions such as filing, organizing documents, and maintaining office supplies
• Assist with data entry projects, proofreading correspondence, and supporting customer support efforts
• Provide personal assistant support as needed, including managing emails, preparing reports, and coordinating meetings

Requirements

• Proven experience with office administration and clerical duties in a professional environment
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or other accounting software for bookkeeping tasks
• Excellent organizational skills with the ability to prioritize tasks efficiently
• Bilingual abilities are a plus to serve diverse client needs effectively
• Exceptional phone etiquette and experience managing multi-line phone systems
• Strong typing skills along with attention to detail for proofreading and data entry tasks
• Previous experience in customer service or customer support roles is highly desirable
• Knowledge of office management best practices and time management techniques
• Experience working as a dental or medical receptionist or personal assistant is advantageous but not required

Join us to be part of a lively team that values proactive problem-solving, clear communication, and a positive attitude! This role provides an engaging environment where your organizational talents will shine while supporting our office’s financial health and daily operations.

Pay: $21.92 - $26.39 per hour

Work Location: In person