Bookkeeper/Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role offers an exciting opportunity to manage essential financial records while providing exceptional administrative support across various office functions. The ideal candidate will be energetic, organized, and possess a strong foundation in office management, bookkeeping, and customer service. You will play a vital role in ensuring smooth daily operations, maintaining accurate financial data, and delivering outstanding support to staff and clients alike. Join us to contribute your skills in a fast-paced environment where your proactive approach and positive attitude will make a real difference!

Responsibilities

• Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Handle front desk duties such as greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Maintain organized filing systems for financial documents, client records, and administrative files
• Support office management activities including calendar management, appointment scheduling, and coordinating meetings
• Perform data entry with high accuracy for billing, customer information, and internal reports
• Assist with proofreading correspondence, reports, and other documents to ensure clarity and professionalism
• Provide excellent customer support by addressing inquiries promptly via phone or email and offering courteous assistance

Skills

• Proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with the ability to multitask efficiently in a busy office environment
• Excellent typing speed and data entry skills with attention to detail
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Experience with Google Workspace applications such as Gmail, Drive, Docs, and Calendar management
• Knowledge of office management procedures including filing systems and clerical tasks
• Effective communication skills demonstrating professional phone etiquette and customer service expertise
• Previous experience as a dental or medical receptionist or personal assistant is a plus but not required
• Ability to handle confidential information discreetly while maintaining high levels of accuracy in bookkeeping tasks

Join our team where your organizational prowess combined with your enthusiasm for administrative excellence will help us deliver top-tier service while supporting our operational success!

Pay: $18.00 - $22.00 per hour

Work Location: In person