Bookkeeper/Administrative Assistant

Bookkeeper / Administrative Assistant

TelStar National – Remote

TelStar National is a fast-growing turnkey AV, lighting, security, and network infrastructure company based in Austin, TX, specializing in multi-unit and franchise clients including fitness studios, family entertainment centers, hotels, salons, and recreation centers.

We are seeking a detail-oriented Bookkeeper/Administrative Assistant who is proficient in QuickBooks Online (required) to manage day-to-day bookkeeping, liaise with our payroll and insurance partners, and provide general administrative support to the team. This role reports directly to the owner.

Key ResponsibilitiesAccounts Payable & Receivable

• Manage full-cycle accounts payable and accounts receivable
• Track and record all invoices, receipts, and account statements
• Monitor and maintain vendor accounts and customer balances
• Follow up on outstanding invoices and past-due payments

Bill Pay & Reconciliation

• Run a weekly bill pay cycle, processing payments, checks, and bank deposits
• Reconcile and balance all bank, credit card, and vendor accounts
• Reconcile company credit card statements and enter/match supporting receipts
• Transfer and verify data within the general ledger
• Maintain a complete and organized filing system for financial records

Cash Flow Analysis & Reporting

• Prepare a monthly cash flow report by the 5th of each month, plus ongoing projections
• Collate and analyze account data to generate financial reports for leadership
• Flag potential shortfalls or timing issues and recommend adjustments
• Assist with budget preparation and tracking against actuals

Month-End Close

• Prepare and post monthly accrual entries (e.g. AP, payroll, prepaid expenses)
• Assist with general month-end close tasks to ensure accurate financial statements

Payroll Support & Partner Liaison

• Submit employee hours to our payroll partner on a biweekly basis
• Process small employee reimbursements
• Serve as the point of contact between TelStar and our payroll provider for routine items
• Serve as the point of contact between TelStar and our insurance/benefits partners for routine items (e.g. enrollment changes, billing questions)
• Support new hire onboarding logistics (paperwork, system setup, coordinating with payroll/benefits partners)

General & Administrative

• Assist with general administrative projects as assigned (e.g. organizing and cleaning up company files)
• Provide general administrative support to ownership and operations team as needed

Qualifications

• Proficiency with QuickBooks Online required
• Prior bookkeeping or accounting experience required
• Strong attention to detail and organizational skills
• Comfortable working independently in a fully remote environment
• Discreet and trustworthy with sensitive financial information

Confidentiality

• This role has access to company financial records and limited employee compensation information
• Candidates will be required to sign a confidentiality/NDA agreement as a condition of employment

Growth Opportunity

• TelStar is a growing company, and this role has the potential to expand in hours and scope over time for the right person, including taking on higher-trust financial and operational responsibilities

Position Details

• Job Type: Part-time, 20–30 hours per week – self-set schedule with flexibility around the weekly/monthly deadlines above
• Location: Fully remote
• Pay: $24–$28/hour, based on experience

Pay: $24.00 - $28.00 per hour

Benefits:

• Flexible schedule
• Paid time off

People with a criminal record are encouraged to apply

Education:

• Bachelor's (Preferred)

Experience:

• Bookkeeping: 4 years (Required)
• Executive administrative support: 2 years (Preferred)

Work Location: Remote