Bookkeeper/Administrative Assistant

Overview
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team. This vital role offers the opportunity to support senior leadership by managing a wide range of administrative functions with energy, precision, and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving. This position is perfect for someone eager to contribute to a collaborative office culture while ensuring smooth daily operations.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage incoming communications via phone systems, and email correspondence, ensuring prompt and courteous responses
• Handle clerical duties such as data entry, filing, proofreading documents, and maintaining accurate records using Microsoft Office and Google Workspace tools
• Support office management tasks including supply ordering, maintaining office equipment, and overseeing general administrative procedures
• Assist with bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
• Coordinate travel arrangements, prepare reports, and assist with special projects as needed to enhance overall office productivity

Qualifications

• Proven experience in an administrative or clerical role within an office environment; prior personal assistant or medical/dental receptionist experience is a plus
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and familiarity with multi-line phone systems
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently in a busy setting
• Exceptional communication skills with professional phone etiquette; bilingual abilities are highly desirable for supporting diverse teams and clients
• Demonstrated attention to detail through proofreading, data entry accuracy, and filing practices
• Experience in customer service or customer support roles that require patience and active listening skills
• Knowledge of office management procedures including calendar management, data entry, bookkeeping basics using QuickBooks or similar software
• Ability to handle confidential information discreetly while maintaining a positive attitude and proactive approach

Join us in this exciting role where your organizational talents will make a meaningful impact! We value energetic professionals who are eager to support our leadership team while fostering an efficient and welcoming office environment.

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person