Bookkeeper/Data Entry

• About Us

Southbay Teen Challenge is a faith-based nonprofit organization dedicated to helping men, women, teens, children, and families overcome life-controlling addictions through Christ-centered recovery programs. We operate multiple centers across Northern California and Nevada, providing hope, mentoring, and transformation to those in need.

Position Overview

We are currently seeking a part-time Bookkeeper / Finance Office Assistant to join our team at our Santa Clara office (located in Santa Clara, CA). This is an in-office position only—no remote or work-from-home option is available.

This role combines general bookkeeping tasks with administrative support in our finance office. It is an excellent opportunity for someone with strong organizational skills and attention to detail to gain hands-on experience in nonprofit accounting and office operations. Bookkeeping experience is required—we are happy to train the right candidate in the specifics of non-profit accounting.

Key Qualifications:

• High level of accuracy and meticulous attention to detail
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency with basic office software (e.g., Microsoft Office, email, scanning tools); experience with QuickBooks software is a plus
• Ability to maintain confidentiality with sensitive financial and personal information
• Alignment with our faith-based mission and values (Christian commitment preferred)
• Reliable, dependable, and able to work independently as well as part of a small team

Primary Responsibilities

• Process incoming checks: receive, prepare deposits, and record transactions
• Perform data entry and general bookkeeping tasks (e.g., recording expenses, reconciling accounts)
• Audit and process timecards for staff and program participants
• Handle professional communications with directors, vendors, insurance companies, and other external parties
• Maintain accurate vehicle records, including registration, insurance, and related documentation
• Scan, file, and distribute incoming mail, email attachments, and other documents to the appropriate recipients in a timely manner
• Maintain organized vendor files and ensure business licenses/permits are current and properly documented
• Perform electronic filing and other administrative duties as needed
• Assist with additional finance office tasks and special projects

Why Join Us?

This part-time position offers meaningful work in a supportive, mission-driven environment where your contributions directly support life-changing recovery programs. It's an ideal role for someone looking to build or expand their experience in nonprofit finance and administration.

If you are detail-oriented, reliable, and passionate about making a difference, we encourage you to apply!

Pay: $19.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person