Bookkeeper/Office Manager

ABOUT US:

We are an investigations, business intelligence, and risk management firm serving a global clientele that includes the world’s leading law firms, financial services firms, and family offices. Our work is high-stakes, detail-driven, and mission-critical. We are seeking a highly organized, tech-savvy, and discreet Bookkeeper/Office Manager to help support our financial and operational infrastructure as we scale.

This is an exciting opportunity for someone who thrives in a fast-paced, professional environment and enjoys taking ownership of systems, processes, and outcomes.

THE POSITION:

The Bookkeeper/Office Manager will be responsible for managing day-to-day financial operations using QuickBooks Online, ensuring accurate client billing via Clio, and supporting the firm’s operational needs — from new employee onboarding to scheduling project assignments. This role is integral to keeping our team running smoothly and supporting a high-performance culture.

WHAT THE JOB ENTAILS:

Bookkeeping & Financial Operations:

• Maintain accurate financial records in QuickBooks Online
• Manage accounts payable and receivable, reconcile accounts, and track expenses
• Prepare financial reports and assist with budgeting and forecasting
• Generate and manage client invoices using Clio billing software
• Prepare and handle Sales Tax filings
• Process bi-weekly payroll through ADP Run, ensuring accuracy and compliance with all state and federal requirements
• Coordinate with accountants for tax filings and financial compliance

Office Management & Administrative Support:

• Oversee administrative operations and ensure effective internal processes
• Maintain state licensing compliance/renewals
• Scheduling of investigative/security assignments and team availability
• Maintain and improve office systems, tools, and documentation
• Coordinate equipment, software access, and other resources for team members
• Provide support to the staff as needed pertaining to any administrative, facilities or technology-related issues; serve as first point of contact for IT-related needs for the office staff.

HR & Onboarding:

• Lead new employee onboarding, including new hire paperwork and orientation, systems access, IT/equipment and software setup, and team integration, and other ad hoc requests as needed.
• Maintain personnel records and support internal HR communications
• Assist with maintaining a positive and collaborative remote work culture

YOUR BACKGROUND:

You must have:

• Associate or bachelor’s degree.
• 5+ years of bookkeeping and office management experience, preferably working in a small to medium size business; experience in a law firm or professional services firm preferred
• Advanced proficiency with QuickBooks Online
• Experience using Clio or similar professional billing software (legal or consulting with hourly billing/time tracking context preferred)
• Strong organizational skills, attention to detail, and discretion with sensitive information
• Comfortable with scheduling and managing workflows for a distributed team
• Proactive, resourceful, and solutions-oriented mindset
• Excellent organization and time management skills.
• Strong verbal and written communication skills.
• Strong work ethic with a can-do attitude.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Self-starter mentality; proactive mindset.

* Fluency in another language in addition to English is desired but not required.

WORK ENVIRONMENT DETAILS:

• This position is currently hybrid.

Holovach & Co. offers employees a competitive set of benefits, including hybrid work arrangements.

What We Offer:

• Competitive compensation based on experience
• Flexible work structure (remote)
• Paid time off and holidays
• 401(k) plan
• Profit Sharing Plan
• Individual Coverage Health Reimbursement Arrangement (ICHRA)
• Vision and Dental
• Collaborative, mission-driven team environment
• Opportunities for professional growth in a dynamic, global industry

To Apply:

Please submit your resume and a short cover letter detailing your experience with QuickBooks Online, Clio, and office management. We’re especially interested in hearing how you bring structure and clarity to fast-paced, high-performance teams.

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Paid time off
• Vision insurance

Education:

• Associate (Required)

Experience:

• Booking/Managerial: 5 years (Required)
• QuickBooks: 3 years (Required)

Work Location: Hybrid remote in Rye Brook, NY 10573