Brokerage Services Coordinator (Administrative)

JOB DESCRIPTION:

Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Maintain confidentiality of Leasing, Marketing, Client, and proprietary information and data in all communications.

ESSENTIAL DUTIES:

• Maintain Newmark brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; flyers, proposals, tour books, pitch materials, touch pieces, maps, floor plans, qualification packages, and property surveys.
• Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and presentation materials
• Develop pitch strategies and materials; write content for client presentations, flyers, proposals
• Maintain and manage current market research, lease and sales comps, and deals in the market to aid in business planning and strategy development
• Update materials, sites, etc. in a timely manner to ensure most current information is being published
• Prepare and maintain accurate documents to include, Letter of Intent (LOI’s) and Request for Proposal (RFP’s)
• Create and send email marketing campaigns
• Respond to outside broker requests
• Coordinate complex on/offsite meetings & tours, arrange video/conference calls, calendar management
• Revenue/invoice processing

• Execute social media strategy using LinkedIn, Instagram and other platforms
  

SKILLS, EDUCATION AND EXPERIENCE:

• High School diploma or General Education Degree (GED) required, & 2 years work related experience. Associate’s degree or Bachelor’s degree in Marketing and Graphic Design a preferred.
• Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing
• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills
• Working knowledge of Adobe InDesign and Adobe Creative Suite is advantageous
• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position
• Problem solving, decision-making, and analytical skills required
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines
• Real Estate License a plus
• May perform other duties as assigned

Working Conditions: Normal working conditions with the absence of disagreeable elements

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.