Budget Analyst

Important Recruitment Information for this vacancy

Job Posting closes: Open until Filled
Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

Agency Information:

Kansas Department for Aging and Disability Services

Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency

https://www.kdads.ks.gov/

About the Position

Who can apply: Anyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: M-F

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Disability Preference Eligible: Yes

Search Keywords: Budget Analyst

Compensation: Up to a maximum salary of $60,000 annually.

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The Budget Analyst supports KDADS in managing and overseeing the agency’s budget, grants, and contracts. This role prepares fund allocations, monitors expenditures, and ensures compliance with state and federal requirements while providing fiscal guidance to program staff and leadership. The analyst manages federal and interfund draws, develops revenue forecasts, and assists in compiling the agency’s final budget submission to the Governor’s Office. In addition, the position analyzes funding data across multiple funds and agreements, tracks federal grant reporting and sub-grantee payments, and delivers ad hoc financial reports to executive leadership and oversight entities under strict deadlines.

Job Responsibilities may include but are not limited to the following:

Grants and Contracts

Supports KDADS in managing fiscal activities related to agreements, grants, and contracts. This role ensures compliance with state and federal regulations, provides technical assistance to program staff, and prepares financial reports to support agency operations and federal reporting requirements.

Key Responsibilities

Agreement Management: Oversee fiscal activities for grants and contracts, including advising program staff on award processes, compliance with KDADS policies and federal regulations, and proper use of templates, amendments, and renewals. Monitor agreements, track expenditures, resolve billing discrepancies, and complete fiscal close-outs. Develop tools and reports to evaluate program costs, identify trends, and ensure agreements are funded according to budget plans.
Federal Reporting: Track expenditures for federal grants, assist with grant applications and reporting, and prepare required financial reports for federal, state, and private funding sources. Ensure accuracy and compliance with reporting standards.
Special Projects: Support fiscal year-end activities, audits, and special reporting requests. Maintain organized grant and contract files in compliance with state retention schedules and recommend improvements to reporting systems and processes.
Technical Assistance: Provide guidance to program staff and serve as a liaison with grantees and contractors on fiscal management, reporting requirements, and policy issues. Identify discrepancies and propose solutions to improve accounting systems and procedures.
Reporting: Prepare financial reports to track federal, state, and other awarded funds. Reports support quarterly, annual, and special requests from legislators, budget offices, and advocacy groups, ensuring transparency and effective fiscal management.

Budget

Supports the Director of Budget in preparing, managing, and monitoring the KDADS Agency budget. This role is responsible for fund allocation, expenditure tracking, cost analysis, and compliance with state and federal requirements. The position also provides fiscal guidance to program staff, assists with federal grant budgets, and serves as a key contact for budgetary issues across assigned areas.

Key Responsibilities

Assist in the preparation and integration of the KDADS Agency budget, including allocation of State General Fund, Fee Fund, and Federal funds.
Monitor and reallocate funds, FTEs, and other resources throughout the year to maintain budget objectives.
Collaborate with program staff to assess budget needs, prepare program and grant budgets, and review submissions for accuracy and compliance.
Track expenditures against budget and provide regular reporting to program staff and leadership.
Advise the Director of Budget on fiscal issues, prepare responses to leadership and legislative requests, conduct cost-benefit analyses, and recommend program funding priorities.
Assist in compiling the final agency budget to the Governor’s Office, ensuring alignment with agency goals, Secretary’s priorities, and federal mandates.
Support the Cost Allocation Plan (CAP) process, including data analysis, system updates, and compliance with CMS requirements.
Manage federal and interfund draws, ensuring compliance with grant rules, Medicaid funding requirements, and state treasury guidelines.
Prepare financial reports comparing expenditures, revenues, and staffing to budget limitations, recommending adjustments to prevent financial issues.
Coordinate and respond to budget amendments, appeals, and legislative adjustments; prepare fiscal notes and summaries of legislative actions impacting agency policy.
Develop revenue forecasts, oversee fund balances, and ensure compliance with statutory limitations on non-entitlement funds.

Will cross-train and assist other employees in the work unit in accomplishing assignments as necessary.

Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism.

Minimum Requirements:

Four years of experience in collecting, evaluating, studying, or reporting on statistical, economic, fiscal/budget, legislative or administrative data.
Unrestricted Driver’s License

Preferred:

Experience with state accounting system (SMART) and state budget system (IBARS).
Strong proficiency in Excel and Microsoft Office products.
Four years of experience in accounting, business, economics, finance, statistics, or closely related field.

Recruiter Contact Information

KDADS – Human Resources Recruiter

503 S. Kansas Ave

Topeka, KS 66603

Phone: 785-296-0463

Fax: 785-368-6688

Email: KDADS.APPLY@ks.gov

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

Cover Letter
Resume

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

Kansas Tax Clearance Certificate: A valid Kansas

Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.