Budget Analyst 4

SALARY: $69,396 - $78,468, with progressive step increases to $93,384

LOCATION: Lynnwood, Washington

DESCRIPTION:

RESPONSIBILITIES AND DUTIES INCLUDE:

• Analyze revenue generating budgets for break-even/profitability and advise in the development and monitoring of the fiscal year budget. This should include multi-year strategic budgeting in support of the Director and Vice President.
• Assist with the management and improvement of the college's budget framework, including tools, information, education, employee development, evaluating policies and recommending new procedures to maintain compliance, improve efficiencies and streamline business office processes.
• Contribute to the development of revenue estimates, cost analysis and allocation methodologies.
• Review and verify budget detail for accuracy and compliance in accordance with college policies and procedures, in addition to federal, state and local laws.
• Compile and evaluate fiscal data, providing information, identifying potential issues, alerting relevant parties, and taking corrective action and/or recommending resolution options.
• Evaluate incoming Grants & Contracts in coordination with Post Award Grant Manager to identify workload & compliance obligations. Determine distribution of workload between the Associate Director role and Budget Analysts to ensure all tasks can be reasonably completed and reviewed to eliminate opportunity for error.
• Oversee maintenance of internal tracking spreadsheets, preparation, analysis, and records retention for grant reports, monitoring status and corrections resulting from reconciliation.
• Work directly with the budget analysts to review grant-related services to both internal and external customers (Grant PI's, department support staff, awarding agencies) and establish best practices and timelines for adjustments and reporting.
• Oversee or complete the preparation of various reports and submissions as required by grantors or government regulatory bodies.
• Act as a liaison with the Pre and Post Award Grant Office team.
• Assist college budget managers with fiscal oversight, acting as a resource for all aspects of budget monitoring, including projections, status, research and problem solving.
• In collaboration with the Director of Budgeting, manage, coach and mentor budget managers and staff to develop analytical skills related to budget planning and development.
• Assist with training and guidance on budget planning and execution to enhance college effectiveness and ensure compliance, offering instruction and support. on the college's budgetary tools.
• Assist with the development and maintenance of budget control systems and processes that facilitate achievement of college goals, enhance efficiency, and maintain compliance on a foundation of effective internal controls. The system may include provisions for budget revisions and cost transfer requests.
• Assist Director of Budget as needed with upload of budgets during FY open and revisions to cover leave.
• Analyze college operating budgets and fee generating accounts to maintain alignment with the state allocation, forecasted revenue and college strategy, creating new budgets, preparing budget adjustments and reviewing cost transfers to reflect allocation changes, administrative requests and to provide support at fiscal year close.
• Other duties as assigned

REQUIRED QUALIFICATIONS:

• Experience performing a variety of budget activities including budget projections, monitoring, expense and revenue tracking, reconciliation, payroll calculations and journal voucher adjustments
• Demonstrated experience and competency in providing financial management support, analysis and advice to managers of complex programs or business operations
• Proficient in Microsoft Office, and/or Google Applications (including Excel and Google Sheets) and other reporting software to analyze data generate reports at an advanced level
• Strong organizational skills with the ability to prioritize, multi-task and meet established timelines
• Ability to work both independently and as part of a team
• Excellent customer service skills, utilizing professionalism and sound judgement in difficult situations
• Effective communication skills with the ability to explain complex budget information clearly and concisely
• Attention to detail with a high degree of accuracy
• Strong analytical abilities and problem solving skills

DESIRED QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, Business Administration, Finance or related field, or equivalent related experience
• Washington State Community College or other higher education or government agency budget or accounting experience using a fund-accounting system
• Understanding of the state budget development and decision-making processes
• Demonstrated work experience performing a variety of budget activities including projections, benefit calculations, and monitoring and tracking revenue and expense
• Demonstrated experience in proprietary fund accounting/financial management in the government sector or experience in private-sector financial management
• Experience in any of the following: Internal service fund management, capital budget and project accounting experience, cost accounting, cost allocation, break-even analysis, rate or price setting
• Advanced analytical, organizational and strategic planning skills (included below, but still like to emphasize these skills!)
• Experience with PeopleSoft software

PHYSICAL WORK ENVIRONMENT:

WORK SCHEDULE:

Monday - Friday 8am - 5pm.

COMPENSATION:

CONDITIONS OF EMPLOYMENT:

• You must document your citizenship or employment authorization within three days of hire.
• Criminal background check. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• All new positions are contingent upon funding.
• At this time, Edmonds College does not sponsor H1-B Visas.
• Complete, sign, and submit Declaration Regarding Sexual Misconduct

APPLICATION PROCEDURES AND REQUIRED DOCUMENTS:

• Response to supplemental questions.
• Current resume.
• Names and contact information for three references.
• For veterans' preference, please scan and attach your DD214, Member-4 Form.

SUPPLEMENTAL QUESTIONS:

• Using an example (or two), describe your experience with reporting on, tracking, and analyzing budgets, including the responsibility/responsibilities you were tasked with.

• Referring to your experience, work history, and/or educational background, provide an example (or two) that illustrates your ability to leverage technology in your workflow to analyze financial data. In particular, discuss activities involving document organization and retention; Excel and/or the Google Sheets; and Oracle PeopleSoft experience.

• Reflecting upon your previous accounting/budgeting experience, describe a key challenge that required problem solving. Explain your approach to research and solve the issue.

ABOUT THE COLLEGE:

EEO/AFFIRMATIVE ACTION STATEMENT:

JEANNE CLERY STATEMENT: