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UNC Charlotte

Budget Assistant

General Information

Vacancy Open to

All Candidates

Employment Type

Permanent - Full-time

If time-limited, note appointment end date

Hours per week

Months per year

Position Number

001122

NC Salary Grade Equivalency

NC09

Classification Title

Business Services Coordinator - Journey

Working Title

Budget Assistant

Salary Range

$43,329 - $52,957

Anticipate Hiring Range

$43,329 - $50,250

FLSA Status

Non Exempt

Division

Academic Affairs

Department

Enrollment Management (Adm)

Work Unit

Financial Aid Operations

Work Schedule

8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary.

This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.

Primary Purpose of Position

The Business Services Coordinator is part of the Finance and Business Team within Enrollment Management. This position is seated in Financial Aid, however this individual provides direct financial, budgetary, and personnel support to units within Enrollment Management, specifically Financial Aid, Niner Central, OASES & the University Scholarship Office. This position serves as the main contact in their units for questions related to policies and procedures.

The primary focus of this role includes providing budget oversight and reporting as requested by the Director of Finance and Business Operations, and the Directors of Financial Aid, Niner Central, OASES, and the University Scholarship Office. Other responsibilities include record keeping, data input, reconciling, approving purchases, travel reconciliation, onboarding and off-boarding of staff, and this position serves as a departmental timekeeper for Financial Aid.

Another major area of focus for this position is administration of four departmental budgets, which may include General Funds, Application Fee Funds, Discretionary Funds, and other program-specific budgets.

Specific Duties related to this area of focus include;

Preparing annual budget reports and summaries of spending in specific areas
Preparing RFP or waiver of competition documentation for purchasing
Regular meetings with the Directors of Financial Aid, Niner Central, OASES, and the University Scholarship Office.
Additionally, this position exercises authority for ordering and maintaining inventory of office supplies, holds regular training for staff related to travel, P Card, and performs other administrative duties as requested.

Minimum Education/Experience

Required Minimum Qualifications:

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Note: Some state job postings state you can qualify by an ‘equivalent combination of education and experience.’ If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

The Business Services Coordinator is part of the Finance and Business Team within Enrollment Management. This position is seated in Financial Aid, however this individual provides financial, budgetary, and personnel support to units within Enrollment Management as well. The Business Services Coordinator’s essential duties are as follows:

Provides direct financial and budget management and oversight for their assigned units.
Initiates and provides personnel support to their assigned units.
Works with Department Directors, Assistant Directors, and staff to inform, instruct and ensure division and university processes and policies are upheld.
Assigns and maintains program budgets for Financial Aid, Niner Central, OASES, and the University Scholarship Office.
Records and tracks all transactions in Excel, or Google Sheets.
Manages funds and reconciles transactions in Budget with Banner.
Reviews and approves travel requests and expense reports that are submitted by unit staff.
Initiates and tracks contracts for Financial Aid, Niner Central, OASES, and the Scholarship Office through Contracts+.
Holds a departmental P Card for Financial Aid, and approves PCard Expenses Reports for Niner Central, OASES and the University Scholarship Office.
Tracks some personnel actions (GA’s, Temps, EHRA and SHRA staff).
Analyzes and presents budget reports to Directors, Assistant Directors, and Enrollment Management as needed.
Provides support to units during vacancies or absences.
Updates organizational charts as needed.
Maintains on-boarding and off-boarding guidance.
This position supports Financial Aid with some administrative tasks such as document scanning, mail distribution, and assisting the Director with special projects.

Applicant must also:

Have a general knowledge of accounting principles and human resource processes
Have an intermediate level of Excel, or Google Sheets skills
Have the ability to multi-task
Have a high level of organizational skills
Be detail-oriented
Be resourceful and able to research and work independently while also being a team-player
Be able to communicate effectively both verbally and via written communication with all University personnel

Other Work Responsibilities

Customer service, budget management, summarizing and reconciling information or financial data, and personnel administration are key functions in this position.
Direct responsibility for handling sensitive and or confidential information, University property, disbursements, or receipts.
Communicates regularly with facilities, travel services, business affairs, and other offices.
Clearly articulates factual information and program operations.

Departmental Preferred Experience, Skills, Training/Education

Bachelor’s degree preferred with experience working in Higher Education.
Purchasing, reconciling funds, budgeting, and personnel actions in Niner Talent and Niner Works, or a similar personnel management system; Banner Finance, Salesforce, Perceptive Content, and Concur or Bank of America Works.
Intermediate to Advanced skills in Microsoft Excel and Word, or Google Sheets and Docs, Google Suite.
Student-service-oriented attitude, team-oriented.
Knowledge of Federal regulations regarding the awarding and disbursement of Title IV aid is a plus.

Necessary Licenses or Certifications

N/A

Work Location

Cato Hall

Posting date

03/19/2026

Closing date

03/26/2026

Proposed Hire Date

04/20/2026

Contact Information

Special Notes to Applicants

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write ‘see resume’ on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

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