Building Manager

Description

• All maintenance and cleaning operations at the Library Service Center, including building audits to ensure compliance with NYPL standards.
• The supervision of Facilities staff through scheduling, assigning duties, and inspecting work to ensure high-quality results and timely completion of special projects.
• The management of emergency responses to weather events and system failures, coordinating snow removal, grounds work, and other site-specific tasks.

• Staff skills and knowledge in cleaning methods, techniques, and the proper use of chemicals and machinery.
• Inventory management and cost controls to effectively oversee the resources and supplies required to operate the facility.

• How the Facilities Department collaborates with other divisions and departments.
• Ways to improve critical work functions and increase operational efficiency.
• Broaden your knowledge of building operations, including mechanical systems and life-safety systems.

• The ability of NYPL to provide patrons and staff a safe and welcoming environment.

• Understand NYPL’s organization and physical layout.
• Learn the Facilities Operations team’s goals, and its relationship with other departments and key contacts.
• Conduct daily building inspections.

• Serve as a primary point of contact for all building related matters.
• Participate in event planning meetings and develop logistical plans.
• Oversee implementation of schedules for daily and periodic services.

• Train direct reports, including Coordinators, Supervisors, LCs, ALC’s, JLC’s and Porters on proper techniques and procedures for Cleaning Operations and floor maintenance.
• Oversee the preventive maintenance program for the facility.
• Perform inspections and assessments independently.

• Manage the daily operations, maintenance, and cleanliness of the Library Service Center to ensure a safe, functional, and welcoming environment
• Conduct routine building inspections, identify deficiencies, and coordinate corrective actions
• Oversee preventive maintenance programs, ensuring building systems—including mechanical, electrical, plumbing, and life-safety are serviced and functioning properly
• Coordinate and monitor work performed by contractors and vendors, ensuring compliance with NYPL standards and contractual requirements
• Manage building-related requests, service tickets, and space-use needs; prioritize tasks and ensure timely resolution
• Support event operations by developing logistical plans, coordinating setup needs, and ensuring adequate facilities staffing
• Maintain building inventory, equipment, supplies, and materials; ensure cost-effective procurement and proper storage
• Prepare and monitor schedules for maintenance and custodial staff to meet operational needs
• Implement and enforce safety protocols and compliance with applicable codes, regulations, and NYPL policies
• Lead emergency response efforts, including weather events, system failures, and other incidents requiring immediate action
• Collaborate with other NYPL divisions and departments to support shared initiatives, capital projects, and operational improvements

Required Education, Experience & Skills

• Bachelor’s degree in a related field required or 4+ years of related experience
• Valid Driver’s License

• 4+ years of experience in a facilities role, maintaining building inventory, implementing and administering preventive maintenance programs, and preparing work schedules for maintenance staff
• Experience with the monitoring and coordination of building renovations
• Experience with directly supervising staff

• Thorough knowledge of established practices and procedures for operating building equipment, including the ability to resolve mechanical equipment problems
• Strong computer skills
• Ability to read blueprints and a working knowledge of building monitoring systems
• Demonstrated knowledge of industry standard cleaning methods and procedures, materials safety handling, and experience ordering and maintaining supplies and equipment
• Ability to respond quickly and tactfully to emergency situations
• Must be able to communicate efficiently with staff, management at all levels, and outside vendors /contractors
• Strong interpersonal, verbal, and written communication skills

• Directly supervise a team of six staff members
• Interviewing, hiring, training, and performance management of staff

More...

• Be Helpful to patrons and colleagues
• Be Resourceful in solving problems
• Be Curious in all aspects of your work
• Be Welcoming and Inclusive

• Office setting
• Public library setting
• Outdoors

• Moving bins
• Moving book trucks
• Operating side by side, floor buffing machine and carpet extractor
• Lifting and/or moving items up to 40 lbs. required
• May require travel within NYC

• Yes

• Non-Union

• Exempt

• 40 hours per week
• Monday to Friday from 9:00am - 6:00pm
• Evenings and weekends as necessary

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