Business Coordinator

Title: Business Coordinator

Employee Classification: Business Coordinator

Campus: University of North Texas - Health Science Center

Division: HSC-Div of Rsrch & Innovation

SubDivision-Department: HSC-Health Institutes & Centers

Department: HSC-Inst Translational Research-304700

Job Location: Fort Worth

Salary: Salary commensurate with experience (pay range starts at $51,744)

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The Institute for Translational Research is devoted to bringing novel diagnostics and interventions to patients and families suffering from neurodegenerative diseases, fostering translational research in neurodegenerative diseases at UNTHSC, and creating solutions for a healthier community. Our team spans basic "bench-top" science, clinical research, community-based research and clinical trials. Our translational approach is intended to foster discovery and expedite those discoveries toward the benefit of those suffering from brain disease. A particular emphasis of ITR is the development of personalized (or person-focused) medicine for Alzheimer's disease.

Position Overview

The Institute for Translational Research at the University of North Texas Health Science Center is seeking to hire an Business Coordinator. Responsibilities of the position include but are not limited to: Complete day to day operational tasks for the Institute; Calendar management for research faculty, back up for purchasing, procurement card entry, managing confidential business records, office errands. Maintain and enter information into databases. Travel Arrangements for all faculty and staff associated with the institute. Supply Orders. Assist Deputy Director of Operations with pre-award operations. Create forms and assist with creating and implementing business office SOPs to streamline and improve processes. I.T. and/or Facility Work orders when necessary. Other faculty support duties as needed.

Minimum Qualifications

Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Excellent communication and interpersonal skills.
• Ability to work independently, determine priorities, and make appropriate decisions.
• Strong analytical and problem-solving skills.
• Ability to be self-sufficient and an ability to work with minimal supervision.
• Attention to detail.

Preferred Qualifications

• Bachelors degree and two (2) years of relates experience; or equivalent combination of education and experience.
• Multi-tasking
• Microsoft Office
• Customer Service Etiquette
• Knowledge of account/budgeting procedures
• Communication skills, interpersonal and written

Job Duties

• Provide Faculty Support for Travel & Presentations: make all travel arrangements including: Booking in Coupa, Paying Registration with P-Card, and Processing Reimbursements. Assist with creating, reviewing, and /or finalizing PowerPoint presentations, and Order Posters for faculty and staff when presenting at conferences.
• Calendar Management / Assistance for ITR faculty members: Scheduling of Meetings & Coordinate with outside groups/individuals on faculty member availability for meetings
• Meeting Management for ITR Specified Cores and Groups (Omics, Biostatistics, Neuroimaging, Data, etc.): Monthly/Quarterly/Biannual Scheduling of Recurring Core & Group Meetings, Create all agendas, send out and maintain Zoom Set-up/links, manage business minutes – Taking attendance in meetings, reviewing notes generated by Fireflies AI note taker for accuracy, Organization & Storage of finalized meeting minutes.
• ITR Administrative Operations Tasks: Institute time keeper, faculty supply orders, maintain office records via database, assist Deputy Director of Operations with ITR space management & planning, Processing and routing forms for signature, and Maintaining & Scheduling of ITR Conference Room Calendars.
• Coordination of Quarterly ITR Full Group Meetings & Lunches: Scheduling, Meeting Location, Lunch Location, Group emails, PowerPoint Coordination, Catering Choices & Payment Coordination.
• Coordination of Faculty Recruitment/Guest Visits: Scheduling & Generating Full-Visit Itinerary, set up all meetings, make all travel arrangements, synchronize activities while on campus, and process reimbursement.
• Tracking of Institute Faculty publications as well as publications tied to the use of funded grant data: submission status and progress, payment for publication fees upon acceptance, database of citations, and totals for each year including submissions and accepted publications.

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday to Friday 8-5, On-Site

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.