Business Management Analyst- Office of the Secretary

• Budget: Assists with the preparation, administration, and/or maintenance of all or portions of the division budgets. This may include working with managers to input and track expenditures and assist with some data analysis. Assists with the preparation of reports on both a regular basis (e.g., monthly, quarterly, year-end) and at the request of division management.
• Procurement: Tracks purchases across a variety of areas and enters related information into the procurement system. This may include managing a purchase card and/or ordering various supplies for the division. May provide information to managers to assist with the preparation of statements of work for purchases and contracts and help enter information into the procurement system.
• Recruitment: Assists with the recruitment and hiring process for various positions in the division in coordination with HR Talent Acquisition. This may include helping to maintain division job descriptions and job postings, and processing recruitment actions in the applicant tracking system. May assist with interview logistics (e.g., scheduling).
• HR Management: Utilizes HR Systems and databases to input personnel data for the division including job actions, promotions, salaries, rewards, and/or recruitment requisition information. This may include inputting data to support pieces of the personnel management process (e.g., reward & recognition pools, reassignments). Maintains understanding of existing Board HR practices/procedures and assists with the development of division-specific Human Capital solutions (e.g., policies, practices, programs, training, etc.). May also partner with Management Division (e.g., Compensation, Talent Acquisition, or other HR functional areas).
• Policy: Maintains familiarity with Board and division administrative policies and procedures to ensure compliance. This may include working closely with HR staff in all HR policy areas (e.g., Compensation, Talent Acquisition, Travel, Leave, and Payroll) for general policy-related matters.
• Space Planning: Assists with the coordination of office spaces across the division including office moves, furniture set-up and movement, telephones, and other space-related efforts for new and existing staff to meet division demands. This may include coordinating with facility services to ensure building services are maintained and facility- related problems are remedied.
• Travel: May coordinate components of division travel to include approvals, budget aspects, or actual arrangements. May also assist with ensuring travel program compliance, providing policy guidance to employees, developing reports, and advising on travel metrics.
• Event Planning: May provide logistical and/or administrative support to the planning, scheduling, material preparation, and/or food and beverage arrangements for various division meetings or events. May coordinate with audio visual staff to ensure meeting collaboration tools run smoothly (e.g., skype, conference calls, video etc.).
• Emergency Preparedness: May assist with division efforts related to Board emergency preparedness activities (e.g., conducting employee accountability procedures within specified timeframes, supporting continuity of operations plans (COOP), etc.).
• Performs additional duties as assigned.

The Business Management Analyst serves as a shared resource between the Board Agendas Section and Budget & Administration (B&A) Section, providing comprehensive operational support to both areas. In the Agendas Section, the analyst performs Board meeting preparation, processes non-complex agenda items, maintains the EGLS database system, assist in e-discovery operations, and oversees records management and archival activities. For the B&A Section, the analyst manages daily Terrace Reception operations, coordinates guest services for Board members and senior officials, processes conference room reservations, oversees facilities management including office configurations and relocations, orders division supplies, and maintains standard operating procedures. The position requires excellent organizational and communication skills, professional discretion when handling sensitive Board information, and the ability to effectively manage competing priorities across both sections. This role provides exposure to high-level Board operations while supporting critical administrative functions that enable both sections to operate efficiently.

Requires a bachelor's degree and a minimum of 2-3 years related experience. Ideal candidate should be proficient in Microsoft Office applications and have at least a working knowledge of collaboration apps such as Share Point, TEAMS and OneDrive. Must have strong organizational and problem-solving skills, excellent oral and written communication skills, and a willingness to learn new systems and protocols. Must have an ability to adapt quickly to changes in technology and policies. Must be able to work with senior officers, Reserve Bank personnel, and Board Members. Must possess the ability to exercise tact, judgment, initiative, and confidentiality in all areas of responsibility. Must present professional demeanor.

At the FR23 level, requires a bachelor’s degree or equivalent experience and a minimum of 1-year related experience.

At the FR24 level, requires a bachelor’s degree and a minimum of 3 years of related experience. Must have working knowledge of technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services.

Special Training

Ideal candidate should be proficient in Microsoft Office applications and have at least a working knowledge of collaboration apps such as Share Point, TEAMS and OneDrive. Must have strong organizational and problem-solving skills, excellent oral and written communication skills, and a willingness to learn new systems and protocols. Must have an ability to adapt quickly to changes in technology and policies. Must be able to work with senior officers, Reserve Bank personnel, and Board Members. Must possess the ability to exercise tact, judgment, initiative, and confidentiality in all areas of responsibility.

This is an on-site TERM position including full benefits, which expires May 2028 located in Washington, DC.