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Business Manager

Description

Prioritize your health and wellbeing!

Work for Jefferson County and take advantage of six month’s worth of vacation and sick leave upfront and low-cost family health insurance! Enjoy work-life balance.

First application review date 03/23/2026

Summary

The Business Manager provides daily management of the fiscal status, grants, contracts, and budgets of the Sheriff, supervises the front office clerical staff, and provides administrative assistance to the Sheriff. This position is also responsible for the maintenance of the department data systems, is the public records liaison and is the department HIPAA privacy officer.

Distinguishing Characteristics

This position works under the direct supervision of the County Sheriff. The Business Manager works independently and must exercise professional judgment on a daily basis to ensure accurate revenue management and billing for programs implemented and/or administered by the department.

Essential Duties

Administrative assistant to the Sheriff.
Supervises front office clerical staff.
Regular attendance is an essential function of the position.
Analyzes previous year’s budget, State projections and department’s needs for coming Fiscal Year in order to prepare the Fiscal Year Budget each year.
Daily monitoring, maintaining and reconciliation of all grants and county general funds received by the department.
Interprets state and federal rules and regulations for use of funds.
Monitors expenditure of funds and submits reimbursement requests to finance department.
Completes, faxes and mails required grant reports quarterly and annually. Enters information on database and mails signed originals. Manages grant applications & reporting in accordance with County grant policy.
Reconciles fund projections to general ledger monthly when reports received from finance.
Maintains budget accounting structure; inputs corrective and deposit entries, assist with cash flow management.
Develops and maintains monthly financial statements.
Assists in the preparation of personal services agreements and contracts and develops forms and structures within federal state and county guidelines in consultation with County legal counsel.
Analyzes past procedures, consults with Sheriff and county finance to determine needs regarding accounting policies and procedures relating to internal and external operations and relating to the monitoring of grant funds.
Responsible for keeping current with HIPAA rules and regulations and relating same to appropriate department staff and Sheriff.
General office administration, including managing email, fax, and phone communications, assisting the public, and operating specialized office equipment.
Participates in collective bargaining sessions.
Handles and processes various forms of payment, including cash, checks, credit/debit cards, and electronic transactions, in accordance with established financial procedures.
Adheres to internal controls and cash handling policies to minimize risk and ensure compliance with Finance and audit standards.
Must complete cashier/financial transaction training (as approved by the Finance Director) upon hire. Periodic refresher training may be required to maintain compliance with financial policies, procedures, and align with current best practices.
Shares all office personnel files with the County Human Resources Department.
Administers timekeeping/timesheets for personnel at the Sheriff’s Office.
Performs other duties as assigned that support the overall objective of the position.

Qualifications

Knowledge and Skills:
Knowledge of basic accounting principles and practices. Basic understanding of Human Resources concepts relating to FMLA/OFLA/PLO, Workers’ Compensation and CBA grievance procedures. Knowledge of accounting software, especially Excel or equivalent, Quick Books and Access. Proficient in computer setups and network systems. Basic knowledge of county budget and budget process.
Abilities:
Ability to work independently without direct supervision. Ability to supervise by providing clear direction, monitoring productivity and supporting a collaborative team environment. Ability to monitor and maintain multiple projects and programs. Ability to form and maintain effective, cohesive relationships with leadership, employees, elected officials and the public.
Physical Abilities:
The ability to sit at a computer screen using rapid finger, hand and arm movement. The ability to stand, walk, bend, stop, kneel or crawl when necessary and the ability to lift, push or pull up to 30 pounds occasionally.
Education and Experience:
Bachelor’s degree in accounting or business management with two (2) years’ experience in bookkeeping/accounting, responsibility for program/project monitoring and coordination, and two (2) years of contract review and monitoring; or an equivalent combination of education and experience.
Licenses and Certificates:
A valid Oregon Driver’s License with an acceptable driving record.

Supplemental Information

Working Conditions
Work is performed indoors and outdoors where some safety considerations exist from physical labor and handling of light-to-medium weight, yet, awkward materials.

Probationary Requirement
This position is based on the successful completion of a twelve-month probationary period.
Benefits

Medical, Vision and Dental coverage - low deductible plan with low premium for employee + family
VEBA HRA Account employer contribution
Vacation Leave (option to front-load 6 months of vacation leave on start date)
Length of Service
Hours per Month
Days per Year (based on 8 hr/day)

First 2 Years (0-24 Months)
9.34
14.0

2 Years (25-48 Months)
11.0
16.5

4 Years (49-72 Months)
12.67
19.0

6 Years (73-96 Months)
14.34
21.5

8 years (97-120 Months)
16.0
24.0

10 Years (121-144 Months)
16.67
25.0

12+ Years (145+ Months)
17.34
26.0
Sick Leave - 8 hours per month (option to front-load 6 months of vacation leave on start date)
11 Paid Holidays, plus Christmas Eve Day holiday when Dec 24th falls on Monday-Thursday
Oregon PERS Retirement (employer/employee participation varies)
Employee Assistance Program (EAP)
457(b) Deferred Comp Plans Available
Supplemental Insurance Plans (Life, Short Term Disability, Accident, Cancer, Critical Illness, Dental, Hospital, and Vision)
Flexible Spending Plans (FSA) - healthcare and dependent care
Discounted Air Ambulance membership available
Life Insurance, up to $40,000 employer paid: $20,000 if enrolled in LIUNA health plan. An additional $20,000 policy from Mutual of Omaha for the 2026 calendar year; continuation of this policy is an annual decision by the Board of County Commissioners.

Medical, Vision and Dental coverage - low-deductible plan with low premium for employee + family
VEBA HRA Account employer contribution
Vacation Leave (option to front-load 6 months of vacation leave on start date)
Length of Service
Hours per Month
Days per Year (based on 8 hr/day)

First 2 Years (0-24 Months)
9.34
14.0

2 Years (25-48 Months)
11.0
16.5

4 Years (49-72 Months)
12.67
19.0

6 Years (73-96 Months)
14.34
21.5

8 years (97-120 Months)
16.0
24.0

10 Years (121-144 Months)
16.67
25.0

12+ Years (145+ Months)
17.34
26.0
Sick Leave - 8 hours per month (option to front-load 6 months of vacation leave on start date)
11 Paid Holidays, plus Christmas Eve Day holiday when Dec 24th falls on Monday-Thursday
Oregon PERS Retirement (employer/employee participation varies)
Employee Assistance Program (EAP)
457(b) Deferred Comp Plans Available
Supplemental Insurance Plans (Life, Short Term Disability, Accident, Cancer, Critical Illness, Dental, Hospital, and Vision)
Flexible Spending Plans (FSA) - healthcare and dependent care
Discounted Air Ambulance membership available
Life Insurance, up to $40,000 employer paid: $20,000 if enrolled in LIUNA health plan. An additional $20,000 policy from Mutual of Omaha for the 2026 calendar year; continuation of this policy is an annual decision by the Board of County Commissioners.