Business Manager (HR and Finance)

Business Manager (HR and Finance)

Location: Seattle, WA

Employment Status: Regular, Full-Time

FLSA Status: Exempt

Reports To: President

Salary Range: $95,000 – $110,000 annually (DOE)

About Us

With a legacy spanning over 15 years, Seattle Tree Care stands as the premier provider of high-quality tree care services in the Seattle area. Our team of over 40 passionate professionals is dedicated to preserving and enhancing the natural beauty of Seattle's urban forest.

Rooted in a foundation of safety, transparency, and continuous improvement, we foster a collaborative environment where innovation and growth are encouraged.

Seattle Tree Care is expanding its regional presence and service offerings, presenting exciting opportunities for individuals eager to make a lasting impact. Join our dynamic team and experience a workplace that values dedication, offers competitive wages, and provides a supportive, growth-oriented culture.

Role Overview

The Business Manager is a key member of the leadership team with primary responsibility for Finance & Accounting, Human Resources, Administration, and Internal Project Management. This role provides strategic oversight while ensuring smooth day-to-day operations in these areas.

The Business Manager partners with the President and ownership to maintain a well-run, compliant, and financially sound organization. This includes ensuring company processes are well-designed, documented, implemented, and controlled, while also leading the administrative functions that support company-wide success.

This role directly manages a team of 2-3 specialists — the Finance & Accounting Manager, Workforce Support Specialist, and Office Manager — who collectively make up the Business Support Team.

Key Accountabilities

Finance, Accounting, and Reporting Leadership

• Oversight of company-wide financial operations.
• Budgeting, forecasting, and financial analysis.
• Develop financial leadership strategies to drive company performance and profitability.
• Partner with leadership to implement budgets and reduce waste.
• Provide company resource allocation recommendations.
• Maintain optimized reporting and KPI tracking.

Human Resources Leadership

• Oversee HR compliance and risk management.
• Department staffing and workforce planning.
• Full employee lifecycle oversight (recruiting, onboarding, performance, offboarding).
• Payroll oversight and compliance.
• Partner with the Workforce Support Specialist for daily HR administration.
• Lead, coach, and develop the Business Support Team, providing clear direction, accountability, and professional development for direct reports.

Business Administration

• Oversee company licensing, certifications, and insurance renewals.
• Ensure compliance with local, state, and federal regulations.
• Maintain compliance calendars and organized documentation.
• Support organizational structure and process development.

Company Technology Oversight

• Ownership of company tech stack, including:
• Software selection, implementation, and optimization.
• IT and cybersecurity vendor management.
• Company-wide technology training and best practices.
• Annual technology audits and improvement planning.

Internal Project Management

• Lead interdepartmental projects and company-wide initiatives.
• Support change management efforts and company communication plans.
• Ensure projects are completed on time and within scope.

Partnership with Department Leaders

• Provide data analysis and reporting to support leadership decisions.
• Work cross-functionally to create alignment on budgets, systems, and compliance.

Technical Knowledge, Experience, & Skills

• Bachelor’s degree in Business or related field.
• 5+ years of experience in accounting or finance (full cycle GAAP).
• 3+ years of HR experience, including compliance and payroll oversight.
• Experience managing and leading teams of 2+ employees.
• 3+ years of budgeting and financial analysis experience.
• 3+ years of financial modeling experience.
• Strong proficiency in QuickBooks Online.
• Project management experience or certification (PMP, Lean, Scrum, etc.) preferred.
• Intermediate proficiency in Asana or similar project management tools.
• Experience with CRM systems (ArboStar preferred).
• Proven success in technology selection and implementation.

Regular Execution

Ongoing:

• Cash flow planning and reporting.
• Company accounting and bookkeeping oversight (with 3rd party support as needed).
• Budget management and financial analysis.
• HR leadership and oversight of full employee lifecycle.
• Company-wide communication and updates.
• Expense management and approval processes.
• Technology training and optimization.
• Compliance recordkeeping and audit readiness.
• IT and cybersecurity management (3rd party supported).

Weekly:

• Accounts Payable (AP) and Accounts Receivable (AR) oversight.
• Internal project management updates.
• Leadership Team meetings.

Monthly:

• Department of Revenue (DOR) taxes and compliance filings.
• Financial reporting, trend analysis, and recommendations.
• KPI reporting including budget vs actuals.
• Payroll tax review.
• Cash flow and AR reporting.

Quarterly/Annually:

• Close financial reporting processes.
• Annual tax preparation support for CPA.
• License and insurance renewal management.
• KPI tracking system updates.
• Technology audits and planning.

As Needed:

• Financial audits.
• Ongoing process improvement and SOP development.
• Company-wide meeting planning and presentations.
• Support for technology-related projects and vendor communications.

Required Outputs

• Accurate, timely KPI reporting and financial dashboards.
• Well-maintained, fully optimized company technology.
• Organized and compliant Google Drive and digital documentation.
• Clear and actionable reports for leadership and ownership.
• Legal and regulatory compliance for HR and finance.
• Timely payroll reviews and submissions.
• Annual asset utilization reporting.
• Completed internal projects delivered on time.

Effective Stakeholder Communication

Internal:

• Leadership team
• Department leaders
• Workforce Support Specialist
• Finance & Accounting Manager
• Office Manager
• Operations and office teams
• Staff with spending power

External:

• CPA and third-party bookkeepers
• Bankers and insurance representatives
• Attorneys and legal advisors
• Municipal and regulatory agencies
• Technology and software vendors

Hidden Maintenance

• Staying current with:
• HR, legal, city, state, and federal compliance requirements.
• Insurance requirements and renewals.
• Tax codes and reporting requirements.
• Technology trends and best practices.
• Market and industry trends.
• Internal compliance calendars and risk tracking.

Required Competencies

• Time & Priority Management – Completing critical tasks within deadlines.
• Conceptual Thinking – Seeing patterns and forming insights for improvement.
• Goal Orientation – Achieving objectives despite obstacles.
• Problem Solving – Defining and resolving complex issues effectively.
• Futuristic Thinking – Planning for scalability and long-term growth.
• Personal Accountability – Taking ownership of decisions and results.
• Planning & Organizing – Establishing clear courses of action to achieve results.

Job Type: Full-time

Pay: $95,000.00 - $110,000.00 per year

Work Location: In person