Business Office Assistant

Job Overview
We are seeking a dynamic and detail-oriented Business Office Assistant to join our team! This energetic role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting administrative functions across various departments. The ideal candidate will be proactive, highly organized, and possess excellent communication skills, ready to contribute to a vibrant work environment. This paid position offers an exciting opportunity to develop your office management expertise while supporting daily business activities with enthusiasm and professionalism.

Duties

• Manage front desk operations, greeting visitors and clients with a friendly and professional demeanor
• Answer multi-line phone systems promptly and courteously, directing calls efficiently
• Handle data entry, filing, and document proofreading to ensure accuracy and organization
• Maintain appointment calendars, schedule meetings, and coordinate calendar management for staff
• Utilize computer skills including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for various administrative tasks
• Support bookkeeping activities using Excel or similar accounting software to assist with invoicing and expense tracking
• Provide excellent customer support by addressing inquiries via phone or email and ensuring client satisfaction
• Assist with office management duties such as supply ordering, inventory tracking, and maintaining a clean workspace

Skills

• Strong proficiency in computer literacy including Microsoft Office, Google Workspace, and data entry tools
• Experience with Medical insurance verification.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Bilingual abilities are highly desirable to serve diverse client needs and enhance communication
• Demonstrated experience in clerical work, office management, or administrative support roles
• Exceptional phone etiquette and customer service skills for engaging with clients and visitors professionally
• Familiarity with multi-line phone systems and front desk procedures for seamless communication flow
• Attention to detail in proofreading documents and managing records accurately
• Time management skills to handle multiple responsibilities efficiently without compromising quality
• Personal assistant or medical/dental receptionist experience is a plus for understanding specialized office environments
• Knowledge of bookkeeping practices using QuickBooks or similar software is advantageous

Join us as a Business Office Assistant to be a key player in maintaining an organized, welcoming, and efficient office environment. Your proactive approach will help foster positive interactions with clients and team members alike while supporting the daily operations that keep our business thriving!

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person