Business Operations Associate

Business Operations Associate (BOA) Job Description

About the Role :

We’re seeking a detail-oriented and dependabl e Business Operations Associate (BO A) to support our creative production operations. As a BOA, you'll play a critical role in managin g vendor payments, equipment movement logs, and footage tracki ng, ensuring that nothing slips through the cracks during our high-volume shoot and post-production cycle

s.This role sits at th e intersection of finance, logistics, and data hygie ne, and is key to making sure our creative engine runs efficiently across all campuses and department s.

Key Responsibilities:

Vendor & Finance Support:

• Collect and verify bills, quotes, and payment requests from vendors, freelancers, and rental patners
• Coordinate with the Finance team to ensure the timely submission and processing of payments
• Maintain up-to-date cost trackers for equipment, props, travel, and logistics

Footage & Drive Management:

• Log and track the movement of hard drives and footage between campuses, editors, and post teams
• Perform first-level file naming and folder hygiene checks before QC or editorial handoff
• Coordinate with Creative Ops Lead for NAS/cloud uploads and footage backups

Documentation & Reporting:

• Maintain clear records for all shoot-related assets, expenses,and approvals
• Ensure internal documentation standards are followed (Google Sheets, Drive, Trello, or internal tools)
• Support Creative Operations in preparing weekly summaries andreport updates

Team & Vendor Communication:

• Liaise with editors, production assistants, and stakeholders on asset handovers and follow-ups
• Coordinate with vendors for delivery timelines, invoice clarifications, and payment statuses

Qualifications & Requirements:

• 1–3 years of experience in back-office coordination, preferably in media, production, or operations
• Strong command of Excel/Google Sheets and cloud storage tools (Google Drive, Dropbox, etc.)
• Attention to detail and the ability to manage multiple threads without dropping the ball
• Basic understanding of production workflows, file formats, and data organization
• Good communication skills for coordination with both creative and admin teams
• Highly organized, deadline-driven, and discreet with sensitive data
• Bonus: Experience using tools like Trello, Notion, or ERP systems

Why This Role Matters:

• Be the operational backbone behinda fast-growing content team
• Gain exposure to creative workflows and media production logistics
• Work with a multidisciplinary team of editors, producers, cinematographers, and finance
• Opportunity to grow into production operations, post-production management, or project coordination roles