Business Operations Coordinator

Description:

Drive operational excellence and help future drivers hit the road at Interstate Truck Driving School

Our team is growing, and we are seeking an experienced Business Operations Coordinator to join our team

Our Story

Interstate Truck Driving School has been a trusted name in the trucking industry for decades. We are committed to preparing the next generation of truck drivers. At Interstate Truck Driving School, you’re not just an employee—you’re an owner. As an ESOP company, every team member is a valued contributor to our success. With a 27+ year Perfect Safety Record, we’re proud of our commitment to excellence in training and safety.

What you will be doing:

The Business Operations Coordinator is responsible for overseeing and coordinating the operational, financial, and administrative functions across all facilities, programs, and sites. This role ensures compliance with institutional policies, supports campus operations, and provides customer service to students and external partners.

Financial & Accounting Coordination

• Insurance Management: Ensure all vehicles, trucks, and trailers are properly insured and ID cards are current
• Fixed Assets: work with the SDI Accounting office to maintain accurate fixed asset records, complete quarterly inventories, and validate insurance coverage
• Banking & Cash Deposits: Coordinate local campus cash deposits and manage banking transactions
• Accounts Payable: submit accurate vendor setup requests and collect required documentation
• Credit Card Coordination: support local cardholders with accurate GL coding for transactions

Bursar/Student Accounts

• Process charges, payments, and ledger adjustments in the system of record
• Provide customer service to students regarding ledger questions
• Manage past due balances with outreach via phone, email, and registration holds
• Agency Billings: Coordinate enrollment documentation for workforce agencies, nonprofits, and state-funded programs. Determine funding breakdowns in collaboration with SDI Corporate Compliance.

Payroll & Timekeeping

• Work with SDI Payroll and campus management to ensure timecards are submitted and approved by deadlines

3rd Party Financing and VA SCO

• Review third-party funding applications
• Notify SDI Accounting of approvals to ensure accurate processing
• Campus VA certifying official and be the point of contact for VA students

Records and Files

• Maintain and update WI student record cards
• Coordinate MN and WI education training provider lists

What we offer:

• Highly competitive compensation
• Employee Stock Ownership Plan (ESOP)
• Comprehensive benefits package with 100% company-paid medical option for employee
• 401(k) with generous company match
• Employee Assistance Program (EAP)
• Pet Insurance
• Company-paid Life insurance
• Paid Time Off (Vacation, Sick, and Volunteer time off!)
• Paid holidays
• Referral program
• Education Tuition Benefit program
• Career development opportunities with a growing company
• And perhaps most importantly, a team who is dedicated to your success!

Requirements:

What we are looking for:

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field
• Three years or more experience in business operations, accounting, or financial management
• Strong understanding of accounting principles and financial systems
• Excellent organizational, problem-solving, and communication skills
• Ability to manage multiple priorities across diverse operational functions
• Proficiency in Microsoft Office Suite and familiarity with accounting/ERP systems
• Ability to build strong working relationships across departments and with outside agencies to achieve shared goals
• Ability to work evenings and weekends as required

Interstate Truck Driving School is an Equal Opportunity Employer. It recruits and hires without regard to race, color, creed, religion, sex, national origin, age, veteran or disability status, sexual orientation, gender expression, or any factors prohibited by law and affirms in policy and practice to support equal opportunity in accordance with all applicable federal, state, and local laws.

• Unless specifically agreed upon, ITDS does not provide relocation assistance

**Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

***All benefits not available immediately upon hire. Some eligibility requirements may need to be met to be eligible for some benefits based on company policy.