Business Operations Coordinator

Job Summary:

JWB Manufacturing, LLC is seeking a highly organized and detail-oriented Operations and Administrative Specialist to play a crucial role in the daily operations of our manufacturing and sales processes. This multifaceted position requires a proactive individual capable of managing a wide array of responsibilities, from hands-on logistics and inventory management to essential accounting and administrative tasks. The ideal candidate will be a strong self-starter with a willingness to learn and contribute to the efficiency and growth of our business.

Responsibilities:

• Order Fulfillment and Logistics: Picking and packaging products for shipment, creating shipping labels, and ensuring timely drop-off with carriers.
• Invoicing and Financial Record Keeping: Generating invoices using QuickBooks Enterprise, making bank deposits, and reconciling accounts within QuickBooks.
• Sales Tax Processing: Accurately processing and managing sales tax requirements.
• Inventory Management: Developing, implementing, and maintaining a comprehensive inventory management system within QuickBooks for both finished goods and supplies.
• Cost Analysis: Creating and analyzing cost breakdowns for production processes and products.
• Standard Operating Procedures (SOPs): Developing written documentation and video recordings for all key operational procedures.
• Office and Facility Maintenance: Maintaining a clean and organized office and bathroom environment.
• Customer Service: Answering phone calls and assisting customers with inquiries.
• Part Marking: Accurately marking parts as required.
• Manage calendar & emails
• Manage the CRM system (GoHighLevel) and monthly news letter
• Other duties as assigned to support the needs of the business.

Qualifications and Desired Traits:

• General understanding of basic accounting principles.
• Exceptional attention to detail and accuracy.
• Strong self-motivation and the ability to work independently.
• Proactive approach with a willingness to continuously learn and adapt.
• Ability to think creatively and identify opportunities for improvement.
• Familiarity with QuickBooks Enterprise is highly desirable.
• Experience with inventory management systems is a plus.
• Bilingual with Spanish

Job Type: [To be determined - Part-Time or Full-Time]

Job Type: Part-time

Pay: $22.00 - $30.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person