Business Operations Coordinator (Temp)

Job Description

Position Summary

The Business Operations Coordinator for BHS Brand Strategy & Operations is a new role designed to bring efficiency, compliance, and reliability to the vendor payment lifecycle. This individual will act as the central owner of the end-to-end vendor management process, from initial contract to final payment.

The ideal candidate is exceptionally organized, detail-oriented, and adept at managing cross-functional workflows to mitigate risk and resolve the bottlenecks that currently lead to payment delays.

Core Responsibilities

• Financial System & Process Execution:
  • Manage the client invoicing process with a high degree of accuracy and timeliness.
  • Maintain the timely and accurate entry of vendor details into the media system (SBMS) inclusive of campaign and financial details.
  • Track project progress and provide clear status updates to all stakeholders.
• Vendor Contract & Paperwork Management:
  • Execute the vendor onboarding process by obtain all necessary vendor paperwork (W9s, bank authorization forms, etc.) and meticulously verify that all details match the executed contracts.
  • Serve as primary point of contact for all vendors and influencers for payment and billing questions and process.
  • Partner with Vendor Maintenance team to ensure proper set up of Influencer Vendors.
  • Proactively manage discrepancies between invoices, contracts, and vendor details to prevent payment rejections and delays.
  • Track budgets related to campaigns and ensure consistency across budget trackers, vendor invoices/contracts, and internal SBMS inputs.
• Process Coordination & Improvement:
  • Act as the central communication hub, streamlining interactions between teams to prevent the confusion that arises from siloed conversations.

• Maintain the integrity of the operational process, ensuring all steps are followed consistently for every transaction.

Qualifications & Experience

• 3-5 years of experience in a project management or operations, preferably within a media agency, marketing, or legal environment.
• Demonstrated ability to manage complex, cross-functional projects with multiple stakeholders.
• Exceptional attention to detail, with a proven track record of ensuring accuracy in contracts, financial data, and administrative paperwork.
• Strong communication and interpersonal skills, with the ability to confidently liaise with legal, finance, and client-facing teams.
• Proactive and solutions-oriented mindset; able to anticipate and solve problems before they escalate.
• Experience with financial or billing systems is a strong plus.
• Bachelor’s degree in Business, Communications, or a related field.

Salary Range: $1,275 to $1,634.62 a week. A successful applicant’s actual weekly or hourly rate may vary based upon, but not limited to, skill sets, experience and training, licensure/certifications, and equity.

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Horizon Media is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Salary Range

$0.00 - $1,000,000.00

A successful applicant’s actual base salary may vary based on factors such as individual’s skill sets, experience, training, education, licensure/certifications, and qualifications for the role. As an organization, we take an aptitude and competency-based hiring approach. We provide a competitive total rewards package including a discretionary bonus and a variety of benefits including health insurance coverage, life and disability insurance, retirement savings plans, company paid holidays and unlimited paid time off (PTO), mental health and wellness resources, pet insurance, childcare resources, identity theft insurance, fertility assistance programs, and fitness reimbursement.