Business Services Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Assistant to support our Business Services Manager. The ideal candidate will thrive in a fast-paced environment, possess strong communication skills, and have a background in construction insurance. This role involves managing various administrative tasks, including insurance-related responsibilities, license renewals, and bond requests.

Key Responsibilities:

• Administrative Support:
• • Assist the Business Services Manager with daily operations and administrative tasks.
  • Prepare and manage documentation related to insurances, Certificates of Insurance (COI), and assist in the renewal process.
• Insurance Management:
• • Maintain records of insurance limits per subcontract and handle change of broker requests.
  • Coordinate requirements and document filings OCIPs (Owner Controlled Insurance Programs) and CCIPs (Contractor Controlled Insurance Programs).
• Bond Management:
• • Process bond requests and ensure timely submission.
  • Assist in preparing month-end reports related to bonds and insurance.
• Licensing:
• • Manage business licenses, engineering certificates of authorization, and general contractor license renewals across applicable states.
• Financial Documentation:
• • Coordinate lien releases for client payments to ensure smooth financial transactions while supporting the Business Manager and Contracts Team.
• Process Improvement:
• • Collaborate with the Business Services Manager to develop and improve processes and procedures.
  • Ensure compliance with company policies and relevant regulations.
• Corporate Projects:
• • Support the Business Services Manager as required on key corporate projects data search as well as preparation of reports and presentations.

Qualifications:

• Education:
• • Bachelor’s degree in Business Administration, Construction Management, or a related field is preferred.
• Experience:
• • Minimum of 3 years of experience supporting a management role, preferably within the construction or insurance industry.
  • Familiarity with construction insurance, COIs, and licensing requirements a plus.
• Skills:
• • Strong organizational and time management skills, with the ability to work effectively under pressure and meet deadlines.
  • Excellent communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Attributes:
• • Detail-oriented and proactive, with a strong sense of accountability.
  • Ability to work independently and as part of a team.