Buyer

About All Florida Paper

All Florida Paper is a leading privately-held distributor in the United States, which supplies over 8,000 products throughout 25 countries and across 10 key market sectors, including education, healthcare, and foodservice, lodging, supermarkets, and janitorial/sanitation, exporting, and redistribution. By far, our most valuable asset is our employees, which is why for over 34 years, they have been the primary focus of our resources.

Position Description:

The Buyer is responsible for accurately procuring and sourcing high-quality, cost-effective products from domestic and international suppliers at the best possible price with a minimum of capital investment while achieving a high level of customer service. This position will work cross-functionally with other departments ensuring that both internal and external service levels are met while reviewing and analyzing data to determine cost-saving opportunities through vendor consolidation and/or contract negotiation.

Essential Duties and Responsibilities:

• Develop sources of supply and obtain information from suppliers concerning product and/or service specifications, price, delivery dates, etc., and ensure all applicable data is current.
• Solicit quotes, conduct bid evaluations, evaluate costs, negotiate optimum delivery schedules, and ensure the best combination of price, quantity discount, product quality, and standard terms and conditions.
• Analyze metrics and prepare reports to monitor forecast and sales trends accurately.
• Prepare definitive purchase orders, including terms and conditions, administer contracts with suppliers within budgetary limitations, and ensure schedules are met.
• Prepare summaries of all items and evaluate all sales and forecast patterns.
• Coordinate with the inventory team to complete all orders and provide upgrades to the overall supply chain.
• Monitor supplier performance and prepare reports and other records pertaining to the items or services purchased, cost, delivery, product or service performance, supplier performance, and/or inventories.
• Perform regular analysis on various metrics such as business seasonality, and inventory to determine forecast presentation with accuracy.
• Resolve problems related to purchasing, delivery, receiving, and payment to the supplier; determine sources of the problem and take appropriate corrective action.
• Coordinate administration of and response to all contract-related documentation to include the requirement to review, coordinate, negotiate and implement changes to the contract.
• Proactively communicate with the Sales Team in order to verify new demand trends, or provide relevant product information such as newly available products, possible delays in the arrival of key products, etc.
• Other responsibilities are assigned as necessary.

Knowledge and Experience:

• Associate degree required (Bachelor’s degree preferred) in a business-related field.
• 3-5 years of experience in the procurement/supply chain, or related industry.

Skills

• Excellent organizational and communication skills.
• Experience with Microsoft Excel.
• Experience in vendor and contract management.
• Comfortable with negotiating skills.
• Strong analytical and mathematical skills.
• Strong written and oral communication skills.
• Ability to work with co-workers, clients, management, and administration in a positive, supportive and cooperative manner.
• Work within a process and recommend solutions to rectify inefficiencies.
• Understand the buying process from beginning to end.
• Ability to work in a fast-paced environment.
• Excellent time management skills, with the ability to prioritize and multi-task, and work under shifting deadlines in a fast-paced environment.
• Able to retain confidential information regarding employees as well as information regarding the company.
• Foster company success through a professional appearance, being courteous to customers and all employees, and having a positive attitude.
• Must be fluent in both English and Spanish.

We have excellent benefits which include:

• Medical, Dental, and Vision insurance partially sponsored by the company.
• Company-sponsored Life Insurance and Short-term disability coverage.
• 401K program with company matching.
• Paid Holidays.
• PTO and Vacation.