Buyer / Direct Materials

POSITION RESPONSIBILITIES

• Responsible for the supplier relationship and negotiations for a defined portfolio of Raw Materials.
• Responsible for the supplier relationship and negotiation of Packaging Vendors (Drums, Totes, Pallets, Pails etc.) as well as prices and terms with them;
• Responsible for Intercompany imports – interacting with other Coim locations assuring imports arrive timely and cost effectively.
• Sets up/suggests standard costs and market costs for materials under Direct Material Buyer’s responsibility;
• Develops new vendors/sources for suppliers of Direct Material Buyer’s portfolio.
• Introduces raw material/packaging offsets for current approved items, seeking competitiveness and supply continuity.
• Analyze, propose solution, dispute any discrepancy between purchase order and invoice.
• Measures and publicizes Raw Material Supplier Performance – monthly.
• Processes purchase requisitions generated by Planning Department for a defined range of items.
• Ensures that documentation is in order, with terms and conditions being clear as well as correct price, quantity and delivery date;
• Responds to inquiries from a variety of individuals (e.g. auditors, vendors) for the purpose of providing information and/or direction.
• Places orders only to approved Vendors;
• Receives PO acknowledgement from Vendor;
• Receive PO confirmation with a delivery date from Vendor;
• Supports Planning, R&D, Quality, QC, Production on any commercial interaction with vendor that may be required;
• Interacts with suppliers in case of delay in delivery of products that cannot be successfully handled directly by Planning;
• Notifys the vendor whose delivery arrives at Coim not attending to the quality and safety aspects (off pec, damaged, lower quantity, leaking, price, etc.);
• Uses SharePoint to register quality issues regarding Vendor.
• Supports new supplier onboarding activities and gathering associated documentation (ISO certs, company banking, and registration information, etc.)
• Updates approved vendor questionnaires / documentation for raw materials.
• Maintains a variety of manual and electric documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Maintains/Update Raw Material supplier quality system

EDUCATION / EXPERIENCE

• Associates Degree, or High School Diploma or equivalent, with relevant experience.
• 1-2 year’s purchasing experience preferred
• Think and act considering the entire flow of the activities, not only Purchasing;
• Must have good verbal skills and team working approach
• Computer Skills – including Outlook, Microsoft Word, Excel, Navision (or similar system).
• Have the understanding of basic office equipment; telephones, printers, copiers and fax machines
• Some background experience in customer service, inventory control, transportation and warehousing functions is needed.
• Proficient in data entry
• Proficient in math calc and conversion (weight / length / currencies)

The Buyer / Direct Materials perform a variety of complex purchasing duties related to the processing of purchase requisitions and supplies. Also negotiate directly a specific range of direct materials, intercompany finished goods and packaging under the supervision of the Purchasing Manager.