Buyer II

Job Description

Job Title: Buyer

Purpose: To work every day in a way that actively supports and accomplishes the goals of the company.

Reports To: Purchasing Manager

Objective:

To service our customers by maintaining order accuracy, expediting the filling of orders and backorders, practicing sound inventory control procedures and effective organization principles.

Critical Customer Requirements

Safety, Order Integrity, Accuracy, Timeliness, Completeness, Price/Cost Effectiveness

Critical Success Factors (core requirements of the job):

• Accuracy – Effectively monitors and orders non-stock inventory through daily purchase order management. Special detail to special instructions for ordering and shipping. Verify all transactions.
• Customer Service – Assist Purchasing manager with maintaining proper inventory levels used on a regular basis. Support other departments, resolving any problems which may impact customers or business operations.
• On Time Ordering – Consistent on time ordering of stock and non-stock. Reviewing purchase orders conferring with other departments to verify orders are correct.
• Communication – Effective communication and relationship management with vendors, AllTex salesmen and coworkers by being accessible and through effective timely communication.

• Safety & Compliance – Zero Safety violations. Consistently follows procedures, uses good judgment, and reports unsafe acts or conditions.
• Process Improvement – Actively engaged in and supports AllTex’s Organizational Excellence Program and the continuous improvement of work processes. Faithfully follows Standard Operating Procedures as changes and improvements are made.
• Teamwork – Works in the spirit of teamwork and cooperation. Offers ideas in a manner that is positive and that considers others.

General Employee Expectations (Competency and Behavioral Dimensions):

• Safety - Perform all duties in a safe manner. Recognize, correct and/or report unsafe conditions.
• Attendance - Maintain punctuality and meet or exceed the attendance standards as set by the company policy.
• Conduct – Exhibit professionalism at all time. Exhibit respect for all people. Exhibit respect for the workplace.
• Productivity - Meet or exceed the standards of each assigned duty.
• Teamwork – Accomplish all assignments in cooperation with fellow employees with a problem-solving, team-oriented attitude.
• Quality – Sustain a high level of quality in all tasks, services, and job functions.
• Process Improvement – Recognize that each task can be improved upon for the betterment of the employee and/or company and work toward that improvement.
• Training – Take full advantage of available training to ensure success in your job. When possible, assist in the training of fellow employees in order to ensure their success.
• Facilities – Utilize company equipment and facilities respectfully. Additionally, all employees are expected to keep the workplace clean and organized.

Responsibilities:

• Manage and maintain proper inventory levels while considering the company’s commitments to its vendors.
  • Exercise good judgment
  • Practice good ethics
  • Negotiate with vendors
  • Develop new sources when necessary
  • Maintain master files
• Review both replenishment action reports and backorders promptly, placing orders in a timely manner.
• Review and analyze backorders in order to:
  • Expedite filling them
  • Traces overdue backorders
  • Determine why existing stock was inadequate
  • Take corrective action if required
• Process drop ships and special orders accurately and in a timely manner
• Create part numbers as needed
• Identify and evaluate repetitive non-stock items
• Train other buyers as needed
• Work with warehouse personnel and other employees as needed to ensure meeting company service goals.
• Communicate with upper management proactively and often to ensure meeting company service goals.
• Performs other duties as assigned

Specific Requirements (Education, Experience, Skills, Training - Certification):

• High school diploma or general education degree (GED) required (equivalent experience may be substituted)
• 1 – 3 years’ experience preferred, but not required
• Basic computer skills with data input and order filling accuracy

Intangibles & Attributes:

• Stable work history
• Reliable, productive and with good attendance
• Possess good organizational skills with a superior attention to detail
• Ability to multi-task, while prioritizing effectively in order to meet all commitments
• Demonstrate ownership in areas of responsibility, going the extra mile
• Work at a steady, productive pace, with urgency as required, but safely at all times
• Self-directed, needing minimal supervision