Buyer / Purchaser

About Setpoint Systems Corporation

Since 1983, Setpoint Systems Corporation has provided collaborative solutions and unmatched training in the building automation and control industry. We are looking for a detailed-oriented and proactive Buyer / Purchasing Specialist to join our team. If you thrive in a role that blends procurement strategy, financial accuracy, and vendor relationship management, we want to hear from you.

Position Summary

The Buyer / Purchasing Specialist is responsible for the end-to-end purchasing process for projects, overhead, and office needs. You will ensure materials are acquired on time and within budget while maintaining strict financial records. This role acts as a vital link between Project Managers, Engineers, Estimators, and our vendors, ensuring our supply chain runs smoothly.

Pay Range: $25-$35

Key Responsibilities

Procurement & Vendor Management

• Purchase materials, equipment, and office supplies for projects and overhead accounts.

• Build and maintain strong relationships with existing vendors while actively sourcing and establishing new vendor partnerships (including credit applications and W9s).

• Manage secondary sourcing and identify product equivalents to meet material arrival deadlines.

• Handle lease agreements and rentals for project equipment and office machinery (e.g., copiers).

• Process Return Material Authorizations (RMAs) and manage consignment purchases.

Accounting & Reporting

• Ensure proper posting of project material costs to the accounting system.

• Review invoices for price variances against purchase orders or quotes.

• Update purchase orders with confirmations, tracking information, and receipts.

• Maintain the SRC Material Database price table and standard bill of materials with current vendor pricing.

• Key Performance Indicators: You will be responsible for maintaining specific metrics, including a requisition processing time of <48 hours and weekly reporting on backorders and material lead times.

Inventory & Systems

• Maintain detailed records tying requisitions to purchase orders.

• Add material descriptions and enter Part Sale jobs into the Computer-Ease Inventory system.

• Maintain vendor price lists in SharePoint.

• Assist Project Managers and Estimators during the re-estimate process by obtaining accurate vendor quotes.

Operational Support

• Serve as a backup for the Inventory and Warehouse Specialist, assisting with shipping/receiving, material staging, and controlling access to inventory/tool cages.

• Manage general administrative duties and filing of material requisitions.

Qualifications

• Experience in purchasing, procurement, or supply chain management.

• Familiarity with accounting principles and job costing.

• Proficiency with inventory management software (experience with Computer-Ease is a plus).

• Strong organizational skills with the ability to meet strict deadlines (e.g., 48-hour requisition turnaround).

• Excellent communication skills for negotiating with vendors and collaborating with internal teams.

Why Join Us?

At Setpoint Systems, we believe in "collaborative solutions and unmatched training." We offer a supportive environment where your contributions directly impact the success of our projects.

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