Buying Manager (B) ( 82283303 )

Job Responsibilities :

End-to-end supply management of respective category Materials within parameters of targeted cost, quality and time, while participating in category management activities as directed by the Procurement Lead.

• Formulate the respective category Procurement Strategy
• Track supply market dynamics and global trends in the respective category of Direct items
• Understand the likely impact on sourcing operations in the immediate and medium term
• Conduct ongoing supply market analysis
• Develop detailed supply market profile of all materials under his/her control
• Provide inputsfor formulation of Procurement Strategy for category under his/her control including:
• Vendors
• Pricing/ Cost
• Contractual Relationships
• Lead Time
• Inventory Levels etc.
  
  
  

2 Guide Buyer/Senior Buyer in Undertaking respective Category Management related activities like:

• Undertake category portfolio analysis, and classify items into bottleneck, strategic, routine, leverage etc.
• Prepare internal cost estimates (ICE)
• Consolidate / optimise category-wise spend across the Organisation
• Explore alternative sources of procurement
• Standardize contract templates and SLAs and obtain approvals
  
  
  

3 Provide inputs for Annual Procurement Planning & Budgeting

• Conduct annual requirement planning of respective category of Direct items, based on Annual business Plan
• Provide pricing inputs for development of an Annual Procurement Budget
• Prepare a basis for the pricing inputs by conducting ongoing category market analysis
• Review the approved Budget and make necessary changes in the respective Annual Materials Plan
• Analyze spend vs budget on a regular basis to capture variations, and develop actions plans to bring spend under control, if required
  
  
  

4 Undertake activities for sourcing events, vendor identification, technical and commercial negotiation and vendor selection

5 Manage timely delivery of procured Direct items

• Address any issues regarding delivery management, timely receipt, quantity, quality etc.
  
  
  

6 Monitor procurement dashboards for delivering targeted operational performance levels

• Constantly monitor the dashboards prepared by the Operations Centre regarding the end-to-end supply management of respective category of items
• Keep track of vendor portfolio management, and prepare a case for change required, if any
• Constantly monitor Quality Reports (prepared by site QA teams) and take immediate necessary action with vendors in case of quality issues and rejection of items
• In case of rejections, adjust orders and delivery schedules with respect to other vendors
  
  
  

7 Develop and manage vendor relationships for the respective category

• Manage positive vendor relationships at the working level
• Engage with vendors on a regular basis to share organizational requirements and understand their constraints
• Implement specific programs for cost reduction & quality control for vendors
• Monitor & report vendor performance and compliance with respect to contracted SLAs
• Consolidate vendor base and institute powerful vendor development processes
• Uphold ethical values in procurement dealings and operations in line with the corporate values
  
  
  

8 Use technology extensively to increase efficiency & control costs

• Use the SAP system optimally to drive efficiency and cost optimization in the entire procure-to-pay transaction process
• Focus on usage of technological tools like e # auction and reverse auction to improve efficiency, bring down costs and improve transparency
  
  
  

9 Liaison between procurement group and other departments

• Ensure real time visibility to the plants/ sites on material availability status
• Liaise with COE group, plants and businesses for harmonious implementation of initiatives
• Liaise with the taxation departments (EXIM, Customs etc.) and provide necessary documents required for licenses obtaining, BoE preparation etc.
• Coordinate with the Trade Finance group in businesses for preparation of LCs
  
  
  

10 Facilitate people development

• Build and develop team with experience in the field ofrespective category procurement
• Build commercial intelligence within the team
• Motivate Procurement Analysts to perform better & take up higher responsibilities
• Monitor their performance on a constant basis, and counsel them as required
  
  
  

Education Requirement :

B. Tech / B E

Experience Requirement :

12-15 years of experience with exposure to respective category sourcing and manufacturing

Desirable:

Certification by Procurement Professional Bodies

Relevant experience in similar operating environment with another global / domestic oil or petrochemicals major or large project environments having similar materials requirements

Skills & Competencies :

• Analytical bend of mind
• Good written and oral communication skills
• Knowledge of equipment and process/maintenance activities
• Commercial acumen