Camp Retreats Manager

Job Summary:

Reporting to the Camp Director, the Camp Retreats Manager is responsible for planning and implementation of all community partner retreats and field trips at Camp Whitcomb/Mason. The Camp Retreats Manager supervises year-round program staff and a seasonal program team during the summer months. The Camp Retreats Manager is responsible for daily operations with the primary focus for programs and service delivery, training and supervision of staff, retreat group recruitment, and retaining current retreat groups.

Responsibilities:

BGCGM Culture

• Demonstrate and communicate the Boys & Girls Clubs of Greater Milwaukee (BGCGM) philosophy, objectives, standards and programs through all methods available to campers, their parents, staff members, volunteers and the general public. Provide quality program activities that are inclusive, welcoming, respectful and responsive to the diversity of members, families and community.

Leadership

• Implement activities and events on annual camp calendar.
• Recruitment of rental groups including marketing and camp tours to promote camp space
• Respond to all group inquiries, create quotes, contracts, and answer any questions.
• Provide quality program activities and experiences that promote GANAS values: Growing confidence, Accepting responsibility, Nurturing friendships, Affinity to nature, and Solving problems.
• Support all rental groups on site with scheduling, programming, site & safety orientation, and facility needs.
• Train and regularly update camp hosts in their weekend and hosting duties
• Monitor work assigned to staff and volunteers, providing ongoing feedback and regular appraisal.
• Maintains group handbooks and checklists, ensuring they follow American Camp Association and ATCP.78 standards.

Human Resource Management

• Schedule interviews, complete reference checks, conduct interviews and make recommendations to Camp Director for candidate selection.
• Complete tasks according to the practices and policies developed by BGCGM.
• Assist Camp Director with staff training. Supervise and evaluate seasonal and year-round AmeriCorps and staff members.
• Conduct weekly meetings with staff for timely communications.
• Participate in required trainings by the BGCGM, American Camp Association Standards, County, State and/or funder.
• Responsible for the compliance training requirements/regulations and documentation for American Camp Association, State Licensing Codes ATCP.78 and DCF252.

Managing a Safe and Positive Environment

• Understand and follow all BGCGM policies.
• Implement a culture of safety for staff, volunteers, visitors, members, and daily operations. Communicate emergency procedures to all using facility through safety orientations.
• Ensure proper documentation of all issues and incidents related to program and event participation.
• Develop special programs and projects that highlight environmental education and BGCA -Core programs to diverse groups of youth ages 7-17
• Supervise AmeriCorps members and seasonal, or hourly staff members.
• Implement systems to train, review and document skills mastery of staff
• Responsible for development and oversight of high and low challenge courses including ensuring current certification, scheduling annual inspection of elements, staff training, equipment monitoring and skill mastery documentation
• Oversee the camp archery program including safety procedures, staff training, skill mastery for instructors and maintaining NASP certification.
• Oversee all aquatics programs, including the pool and waterfront activities.

Program Planning and Management

• Lead, create and evaluate Program development and implementation for school groups, retreats, and rentals.
• Develop and evaluate lesson plans for rental group programming.
• Responsible for retreats registration system and data including Camp Brain annual setup.
• On-duty weekend staff member in a rotation with colleagues to provide service to weekend rental groups.

Camp Operation and Administration

• Develop and maintain handbooks and communication for community partners.
• Provide quotes and sample schedules to community partners interested in using Camp Whitcomb/Mason.
• Work within compliance of grants as awarded to Camp Whitcomb/Mason, such as the AmeriCorps grant.

Education and/or Certification Requirements:

• Bachelor’s Degree required or 10 years of experience directly related to youth programming and staff supervision
• Certifications required or ability to obtain within 6 months of employment:
  • Lifeguard and professional rescuer CPR/AED certification
  • Lifeguard Instructor certification
  • NASP Archery Certification program
  • ABEE Ropes Course Level 1 Certification

Skills and Experience:

• Ability to keep youth ages 7-18 enthusiastically engaged
• Experience motivating, supporting and supervising young adults
• Works effectively with families from a variety of diverse backgrounds
• Good written and oral communication skills and ability to communication effectively with campers, parents, venders, donors and volunteers
• Advanced experience with Microsoft 365 applications such as Outlook, Excel and Word.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Employee must have the ability to work in all seasons of weather outside and walk up to .5 mile over uneven terrain. Capable of appropriate and sustained mental, emotional and social interactions in our constantly changing, youth-centered and community living camp setting.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate but peaks high during all-camp functions and meals. Throughout the year the employee is working in spaces with and without air conditioning and working in close proximity to team members.