Capex Equipment Buyer

Position Overview

The Capex Equipment Buyer is responsible for negotiating, purchasing, and coordinating delivery of capital equipment and automation for an 8-location, rapidly growing 503A pharmacy organization. This role begins after business and technical stakeholders define equipment requirements and preferred options; it does not own requirements gathering or technical evaluation of equipment capabilities. The Capex Equipment Buyer focuses on competitive sourcing, vendor management, contract and price negotiation, and ensuring timely, compliant implementation across all locations.

Location: Remote (US-Based)

Salary: $75,000 - $85,000

Key Responsibilities

• Manage the end-to-end purchasing process for capital equipment and automation, once scope, specifications, and preferred solutions are defined by internal stakeholders.
• Develop and issue RFQs/RFPs to qualified vendors based on approved requirements and equipment shortlists.
• Lead commercial evaluation of vendor proposals (pricing, terms, warranties, service, delivery), escalating technical questions to the internal subject matter expert who owns requirements.
• Negotiate pricing, payment terms, warranties, service/maintenance agreements, and other commercial terms to optimize total cost of ownership and support aggressive growth targets.
• Create and manage purchase orders, track order status, and coordinate delivery, installation, and start-up timelines with Operations, Facilities, IT, and vendors.
• Maintain an approved vendor list for major equipment categories (e.g., pharmacy automation, compounding hoods, refrigerators/freezers, monitoring systems, cleanroom and lab equipment).
• Partner with Finance to align purchases with approved capital budgets, forecast cash flow, and support leadership reporting on capex commitments and spend.
• Maintain organized records of quotes, contracts, POs, warranties, and service agreements to support audits and management review.
• Monitor supplier performance related to on-time delivery, responsiveness, and adherence to agreed terms; escalate and assist in resolving issues.
• Ensure all purchasing activity follows company policies and supports compliance with applicable pharmacy regulations and quality standards (503A, USP, state board requirements), as communicated by internal experts.

Qualifications

• Bachelor's degree in Business, Supply Chain Management, Finance, Healthcare Administration, Engineering, or related field; or equivalent relevant experience.
• 2-4 years of experience in purchasing, procurement, or supply chain; experience with capital equipment or healthcare/pharmacy/regulated environments strongly preferred.
• Demonstrated experience negotiating contracts, pricing, and commercial terms for high-value purchases.
• Strong understanding of basic financial concepts (capex vs. opex, ROI, total cost of ownership).
• Ability to manage multiple concurrent projects and deadlines across several locations in a fast-growth environment.
• Excellent communication, relationship-building, and vendor management skills.
• High attention to detail, strong organization, and comfort working within defined approval and compliance frameworks.

Reporting Structure

• Reports to: Sourcing and Procurement Manager
• Partners closely with: Automation/Equipment Lead (requirements owner), Pharmacy Operations, Facilities/Construction, IT, and Finance.

Performance Metrics (Examples)

• Achieved cost savings and value improvements on capital purchases vs. initial proposals or budget.
• On-time delivery and installation of equipment relative to project timelines and go-live dates.
• Accuracy and completeness of purchasing documentation and records.
• Vendor performance and relationship health (lead times, responsiveness, issue resolution).