Capital Improvement Plan Coordinator (Management Analyst III)

Job Announcement

Join the Park Authority and our nationally recognized team of professionals! We are seeking someone who is both excited to join the Park Development Division as a key part of the management and oversight of the division's capital funding and project management team to be a part of one of the most highly regarded park systems in the country. With almost 24,000 acres of parkland, nine Rec Centers, eight golf courses, three lakefront parks, and more, FCPA is an exciting organization to be a part of and there are many opportunities for staff to make a difference at every level.

This position manages the development and reporting of the division’s annual workplan, operating budget, training budget, and reporting of the division’s annual budget across multiple funds, with a focus on the capital funding processes. This includes monthly, quarterly, and annual reporting to internal and external stakeholders on the progress, timelines, deliverables, and challenges related to the implementation of the CIP. CIP projects include new park construction, redevelopment, Rec Center construction and renovation, replacement, and addition of new park amenities such as shelters, trails, restrooms, turf field construction and replacements, ADA improvements, playgrounds, energy, sustainability projects and more. Serves as the liaison to the Financial Management Branch (FMB) to ensure the divisions compliance with fiscal guidelines and procedures. In coordination with FMB provides technical guidance and critical input on project budgets, funding sources, timing, and annual cash flow goals. Develops, reviews, and monitors the division's financial and reporting procedures to ensure compliance with county policies and Park Authority business practices. Coordinates bond related activities with the division director, including data entry and monitoring of bond database. This position develops annual and quarterly progress reports for division and Park Authority management, overseeing the development of budget materials for all funds, including operating funds. The position will assist in developing and preparing budget/financial presentations for the Park Authority Board.

Note: The assigned functional areas of this position are finance, budgeting, or contract management.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)

• Independently designs, develops, and coordinates ongoing department programs and special projects;
• Performs a wide range of professional-level management work for more than one broad administrative function including complex analysis and diverse project management in a lead capacity;
• Coordinates and manages the work of administrative, para-professional, and/or professional-level staff in the day-to-day activities of selected projects.
• Plans, organizes, and coordinates changes to the policies, procedures, or processes related to multiple administrative functions (financial, procurement, budget, human resources, contract or grants administration, information technology systems, etc.);
• Plans and conducts or oversees studies or research activities to ensure program quality, determine unmet needs or ensure efficacy of existing programs;
• Provides guidance, recommendations, and advice to departmental managers;
• Serves on committees, task forces, and management teams to evaluate the effectiveness and efficiency of existing management/administrative systems;
• Writes, edits, and finalizes reports and presentations and presents findings and recommendations to department senior managers.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an-all-inclusive list).

• Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned;
• Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
• Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
• Ability to identify possible solutions for solving business problems;
• Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
• Ability to make oral presentations to department management, other departments, or the public;
• Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration;
• Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
• Ability to supervise and train staff;
• Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in field related to the assigned functional area; Plus, four years of professional work experience within the functional area.

CERTIFICATES AND LICENSES REQUIRED:
Driver's License (Required)

• Thorough knowledge of government accounting and public sector budgeting, including capital and project development
• Demonstrated experience managing project budgets and financial reporting.
• Experience with FOCUS system or other financial management systems.
• Experience assisting in the development of budgets and forecasting for large-scale, multi-year capital projects.
• Experience assisting in the creation and management of budgets for capital projects, including tracking and reporting cash-flow projections, tracking of work performed for others (WPFO), and other bond activities.
• Experience in developing and applying for grants for design and construction related projects

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.