Career Opportunities: Officer, Inventory Control (14468)

Job Summary/Purpose:
Ensure timely and accurate preparation of documentation and provide administrative support to the Purchase and Inventory Control section.

Responsibilities:

 Operational:
1. Ensure timely communication and follow up with all internal customers and GCC Distributors, follow-up with all spare parts branches in relation to the purchase and inventory related activities(include Shipments ETA)
2. Prepare various documents such purchase orders, supplier quotations, LC, Advance payments etc...and secure necessary approvals in a timely manner.
3. Update EDI Receiving data in SAP / AMS received from principals, Upload POSS Data, Upload Sea Order EDI Data, update EDI PO Qty correction & send Rejection/ Supercession report to all team members.
4. Ensure EDI Shipment data is posted & Inbound generation readiness before shipment arrives at warehouse for smooth Parts Generation Receipt process.
5. Prepare documents and follow up with Customs Department to ensure smooth air and sea Shipment Clearances.
6. Draft Warehouse preparation documents for all Shipments.
7. Submit order forecast details to Suppliers upon approval from Senior Manager.
8. Communicate & follow-up with Warranty team - GSD in relation to Technical Information & Special Order Parts for: forecast, order & supply follow-up.
9. Follow up with Suppliers & update Parts cannibalize orders situation on daily basis.
10. Follow up with Finance and Treasury departments in relation to Supplier payments/ Invoice Status.
11. Provide details of invoice copy, Bill of Lading, branch code, stock to the Supervisor Receiving for MIRO Process.
12. Ensure timely communication with Suppliers in relation to ETA / ETD Status after Shipment / Invoice.
13. Identify areas for improvement and recommend kaizen ideas or suggestions to Asst. Manager.

 Prepare periodic and ad hoc reports and presentations.
 Document and maintain records of activities and process workflows on E-Synergy.
 Adhere to Al-Sayer Group policies and health and safety regulations.
 Perform other duties as requested by management.

Pre Degree / High School

6

NA

NA

1 year in previous grade

English

B-Receiving Process at warehouse

B-Distribution

B-Inventory Process

B-Product Knowledge

S-Business Object

B-E Synergy

B-MS Word

B-MS Excel

B-MS PowerPoint

B-MS Visio

B-VMS-Supply Chain

B-IMS- Supply Chain

B-Policies and Procedures

B-Products and Services

B-Document Archival, Security and Management

B-Business Writing

5 - Achievement Orientation

5 - Problem Solving

5 - Customer Orientation

5 - Execution Excellence

5 - Personal Effectiveness

5 - Impact and Influence