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Case Preparation Clerk (Legal Assistant) | Administrative Support Unit | Criminal Division

Seattle, United States

Position Description

With more than 200 attorneys and professional staff, the Seattle City Attorney’s Office is one of the largest law offices in Seattle and is the third-largest public law office in the state. Our office is committed to making Seattle a safe, healthy, empowered, and thriving community for everyone. We strive to address historical injustices within the court system with self-examination and to pursue justice in Seattle with integrity, creativity, and fairness. We believe working transparently, innovatively, and in collaboration with our partners in the community is necessary to achieve outcomes that promote equity, accountability, and healing.

The Criminal Division of the Seattle City Attorney’s Office represents the City in prosecuting misdemeanors, gross misdemeanors and traffic infractions in Seattle Municipal Court. The types of cases prosecuted by the Criminal Division include driving under the influence, misdemeanor domestic violence, theft, assault, property damage and trespassing.

The Case Preparation Unit is responsible for providing administrative support to Assistant City Prosecutors by routing police reports for review, generating criminal charging documents for filing with Seattle Municipal Court, assisting with court calendar preparation, researching and collecting data from government databases, and providing administrative support during all stages of prosecution.

Job Responsibilities

Using the City Attorney’s Office case management system, JusticeNexus, create charging and other case related documents for filing with Seattle Municipal Court;
Coordinate hearing information, track case activity, and account for all case files and required documents;
Accurately research city, state, and federal criminal histories by utilizing several criminal justice databases while maintaining individual database certifications;
Assist in assigning new police reports to prosecutors;
Prepare case files for court hearings to include running new criminal histories and verifying all correct documentation exists;
Enter, verify, and update existing case data in JusticeNexus;
Generate and run JusticeNexus reports for specific work assignments;
Gather, sort, distribute, and retrieve materials to/from King County Jail, Seattle Police Department and Seattle Municipal Court;
Operate and troubleshoot office equipment such as copiers and printers;
Other duties as assigned.

Qualifications

REQUIRED QUALIFICATIONS:

One year of office clerical support experience (or a combination of education, training and experience which provides evidence of the ability to perform work of the class)

DESIRED QUALIFICATIONS:

Ability to work independently and work in a team environment
Possess strong interpersonal and communication skills
Ability to prioritize work assignments
Ability to maintain confidentiality with sensitive information
Ability to pay close attention to detail
Ability to follow moderately complex written and oral instructions
Ability to work well under pressure and tight deadlines
Ability to exercise good judgment
Effective time management skills
Dependable and punctual
Possess strong problem-solving skills
Possess strong organizational skills

POSITION REQUIREMENTS:

The successful candidate will be required to work a shift starting as early as 6:00 am and be willing to work on Saturdays and potentially some holidays. (Note: Being scheduled for Saturdays will allow an additional weekday off.)

Additional Information

Application Process– For your application to be accepted you must:

Complete the online City of Seattle Application

(City Employees Only | City of Seattle)

Include the following required attachments:

Cover Letter describing your interest in the position.(.pdf, .doc, or .docx format)

Resume detailing your relevant experience. (.pdf, .doc, or .docx format)

Application Submission Guidelines – All applicants are required to apply on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, etc. will not be considered unless the individual has applied to the available position via the Government Jobs site. Note: The required documents listed in the above "Application Process" section must be attached to the application prior to the job closing date indicated to ensure consideration for the application submitted. Please contact the Office of Human Resources on or before the closing date indicated above at Law_HR@Seattle.gov should you need assistance with the online application process.

Race and Social Justice Initiative – The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. We seek individuals who will work toward the goals of the Race and Social Justice Initiative.

Compensation – The full pay range for this step-progression position is $33.71 - $37.82 per hour. New employees begin at Step 1 of the pay progression, which is $33.71 hourly. Current City employees starting rate of pay will be based on Personnel Rules regarding promotions. Advanced initial step placement may be considered under limited circumstances, but step salaries are not subject to negotiation.

Benefits – The City of Seattle offers a comprehensive benefits package including vacation, 12 official holidays and 2 floating holidays, sick, and paid parental leave as well as medical, dental, vision, life, and long-term disability insurance for employees. City Attorney’s Office employees also have the opportunity to participate in a defined benefits retirement program. More information about benefits can be found at https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

Workplace Environment – Currently, the Seattle City Attorney's Office has a Flexible Work Arrangements Policy. Employees have the option to work a hybrid schedule (3 days in the office, 2 days remote). This is subject to change as circumstances and business needs dictate.

Background Check Requirements – All positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the verification of credentials and/or other information required by the municipal corporation’s procedures, including the completion of the criminal history checkin accordance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information on good conduct and rehabilitation.

Who may apply – This position is open to all candidates who meet the minimum qualifications.

The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, gender identity or expression, family or marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, pregnancy, or other protected characteristics. The Seattle City Attorney's Office encourages people of all backgrounds to apply.

Questions? Contact our Human Resources team at LAW_HR@seattle.gov.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

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