Cashier & Executive Assistant

Job Purpose:

To manage daily cash transactions and client-facing payment activities through the invoicing system while providing direct administrative and operational support. This hybrid role supports smooth front-office operations and executive coordination in a fast-paced trading or service-driven environment.

Key Responsibilities:

Cashier Responsibilities

• Operate the invoicing system and process all cash, cheque, card, and credit transactions efficiently.
• Issue accurate sales invoices and payment receipts to clients.
• Reconcile daily cash collections with the accounting system and prepare bank deposit slips.
• Monitor outstanding credit payments and coordinate closely with the accountant for collections.
• Maintain accurate logs of customer collections and credit limits.
• Ensure accuracy of invoice amounts and apply correct taxes (e.g., VAT) as per regulations.
• Handle petty cash disbursements with proper documentation.

Executive Assistant Responsibilities

• Manage the calendar, appointments, meetings, and travel arrangements for the General Manager.
• Prepare quotations, follow up with clients, and maintain client correspondence records and support sales team internal order fulfillment process.
• Prepare RFx, follow up with suppliers, and maintain supplier correspondence records.
• Draft business letters, reports, and documentation for internal and external communication.
• Organize filing systems and maintain digital and physical document archives.
• Assist in coordinating sales visits, logistics updates, and customer service interactions.
• Track internal tasks and deadlines on behalf of the GM across departments (e.g., sales, procurement, logistics).
• Receive visitors, manage calls, and coordinate with clients and suppliers professionally.

Qualifications:

• Bachelor’s degree in Accounting, Business Administration, or a related field.
• 3–7 years of experience in a combined cashier/executive assistant or administrative support role.
• Solid understanding of invoicing systems, invoice processing, and basic accounting principles.
• Strong interpersonal and communication skills in both Arabic and English.
• Proficient in MS Office (Word, Excel, Outlook); familiarity with accounting or ERP systems is a must.
• Discreet, organized, and able to handle confidential information with professionalism.

Preferred Attributes:

• Experience in trading, industrial materials, or B2B customer-facing environments.
• Familiarity with Saudi invoicing and VAT compliance.
• Detail-oriented and customer-service focused with multitasking capability.

Soft Skills:

• Strong analytical and problem-solving abilities.
• High attention to detail and integrity in financial management.
• Excellent communication skills (English is a must).
• Ability to work independently and adapt to changing business needs.

Compensation and Benefits:

• Competitive Salary (based on experience)
• Medical Insurance
• Annual Leave in accordance with Saudi Labor Law

Work Environment:

• Collaborative and fast-paced environment.
• Direct reporting to the General Manager.

Additional Information:

• Working hours: Saturday–Thursday, 8:00 AM–5:00 PM.

Job Type: Full-time

Pay: ﷼2,500.00 - ﷼3,500.00 per month

Education:

• Master's (Preferred)

Experience:

• Cashier: 5 years (Preferred)
• Executive Assistant: 3 years (Preferred)

Language:

• English (Preferred)