CASUAL - Administrative and Fiscal Support Specialist

Description

Title: (Casual Hire) Administrative and Fiscal Support Specialist

Position Number: CASUAL

Hiring Unit: Outreach College, Business Office

Location: Manoa Campus

Date Posted: May 18, 2026

Salary: $25.75, hourly

Full Time/Part Time: Part-time

Temporary/Permanent: Temporary

****Applicants seeking short-term or part-time work with the University of Hawai’i may apply for Casual Hire appointments, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents or Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Other Conditions:

Contingent upon position availability, departmental need, and funding.

Duties and Responsibilities:

Performs entry-level administrative and/or fiscal support functions.
Manages the intake and lifecycle of personnel documents, ensuring data integrity within the designated database and directing workflows to appropriate internal stakeholders.
Executes primary verification of sensitive personnel documents for new hires (including I-9 and visa status compliance)
Generates and distributed official notifications to departments and new hires, ensuring all regulatory and contractual deadlines are met.
Coordinate the secure distribution of payroll and maintain internal auditing controls to ensure accuracy and timely delivery.
Responsible for converting physical records to digital formats by converting hard copy documents into electronic files and executing high-volume uploads to OnBase.
Ensure data governance by verifying the accuracy, legibility, and proper indexing of uploaded documents to facilitate the University’s transition to digital document retention.
Maintain and optimize both electronic and physical HR filing systems in accordance with University records retention schedules and data privacy protocols (e.g., HIPAA or FERPA).
Train student employee

Minimum Qualifications

Possession of a baccalaureate degree in any degree program; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Functional knowledge of principles, practices and techniques in the area of personnel administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with personnel administration.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of personnel administration.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer, apply word processing software

Desirable Qualifications

Familiar with FileMaker database system
Familiar with OnBase
Familiar with DropBox

To Apply:

. Applicants must submit the following:

Cover letter indicating how you satisfy the minimum and desirable qualifications
Current resume

NOTE:

Late, incomplete or unreadable application materials will not be considered. Please redact any social security number and/or birth date on your documents prior to submitting. All submitted documents become the property of UH Outreach College and will not be returned. Please create an account if this is your first time applying for a position using NEOGOV.

Inquiries:

Lisa Miyamoto (lmiyamot@hawaii.edu)

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

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