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CASUAL Human Resources Assistant

Kapolei, United States

Description

****Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title: Casual Human Resources Assistant
Hiring Unit: UH West Oahu, Administrative Affairs, Human Resources
Position Number: ****Casual
Location: Kapolei
Salary Range: $30.00/hour

Date Posted: 09/09/2025

Closing Date: 09/10/2025
Work Schedule: Variable, up to 40 hours/week
Permanent/Temporary: Temporary

Duties and Responsibilities:

Assists in the day-to-day operations of the UHWO Human Resources (HR) Office by performing a variety of clerical and administrative tasks in support of the HR office and in compliance with applicable University policies, collective bargaining agreements, and state and federal regulations.
Maintains the personnel files for all employees and safeguards confidentiality of information and files.
Ensures that documents are filed properly and in accordance with university guidelines and procedures.
Prepares inactive files for storage using a scanning program and manages data and retrieval of information.
Prepares files for transmittal for transferring employees.
Maintains and audits the I-9 files to ensure that all employee documents are up-to-date and in compliance with Federal laws. Follows-up with employees when documents require updating or reverification.
Coordinates the dissemination of information related to health benefits and other employee benefits such as Island Flex, Deferred Compensation, Tax Deferred Annuities, Workers' Compensation, Temporary Disability Benefits, etc.
Answers the main HR phone line, checks the HR email, and responds to inquiries.
Performs other duties as assigned.

Minimum Qualifications:

Possession of a baccalaureate degree in business or related field and one year of progressively responsible professional experience with responsibilities for human resources, higher education, or public administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with human resources administration.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to operate a personal computer and apply word processing software.
Ability to interpret, summarize, and present information and ideas clearly and accurately in writing, verbally and through presentations.

To Apply:

. Applicant must submit the following:

Cover letter indicating interest in the position and how the minimum qualifications of the position are met.
Current resume’
References - names and contact information (telephone number and email addresses) of at least three professional references.
Transcripts showing pertinent degree (copies of transcripts are acceptable, but official transcripts will be required at the time of hire.

Note:

Late, incomplete, or unreadable application materials will not be considered. Please redact any social security number and/or birth date on your documents prior to submitting. All submitted documents become the property of UH West Oahu and will not be returned. Please create an account if this is your first time applying for a position using NEOGOV.

Inquiries: UH West Oahu Human Resources: uhwohr@hawaii.edu; 808-689-2525

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

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