CDOC-Parole Administrative Assistant III (Westminster)

JOB
Who May Apply: This position is only open to Colorado state residents.Location: Westminster Parole Officer, Westminster, Colorado If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.In addition to a great agency and rewarding, meaningful work, we offer: Distinctive career advancement opportunities throughout the state system; Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;Medical and dental health plans; Short and long term disability coverage; Paid life insurance; 11 paid holidays per year plus vacation and sick leave; Wellness program, tuition reimbursement, training opportunities and more. This posting may be used to fill future vacancies at the Wesminster Parole Office.

EXAMPLE OF DUTIES
Primary duties and responsibilities of this position include but are not limited to: Receives and screens inquiries and ensures response and/or follow-up are completed;Research information to resolve problems or concerns when the solution is unclear;Instructs customers on filling out forms/documents;Distribute mail accordingly;Schedules meetings and administrative appointments;Takes /transcribes/distributes meeting minutes as requested;Ensures clear and concise communication with customers, co-workers, supervisors, and appointing authority;Create, compile and build employee personnel files. Maintain confidentiality of information. File all documentation into electronic personnel files;Position creates, maintains and tracks data using appropriate software;Verify adequate releases, gather information, monitor the review of files as requested by employees, supervisors, investigators, and attorneys;Scan and upload release documents into current files;Provide accurate information to approved stakeholders as it relates to employment verifications, employment dates, salary and work titles;Utilizes Microsoft Word, Access, Excel, Power Point, DCIS, PCDCIS and other computer programs to enter, track, and retrieve data;Distributes information via mail, e-mail, and fax to appropriate parties;Establishes, maintains, and updates office record keeping systems, tickler files, forms, internal logs, and reminder notices;Drafts, prepares, edits, and publishes correspondence, documents, reports, etc., from written material or verbal instruction;Designs and revises documents to include hand-outs, flyers, instructions, manuals, etc;Other duties as assigned.

SUPPLEMENTAL INFORMATION
After submitting an application, you should receive an email acknowledging your submission. If you do not get the email, please check to ensure you have actually submitted the application and typed the correct email address on the application.Include a working email address on your application; one that is checked daily as time sensitive correspondence WILL take place via email. You may receive email notifications from a Colorado Dept. of Corrections employee or from this email address: info@governmentjobs.com. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email; if you do not receive correspondence soon after the closing date or if you have questions about this job announcement, please contact Kayla Bartlett at kayla.bartlett@state.co.usSCHEDULED DATES OF POSSIBLE APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME, MAKE-UPS WILL NOT BE ALLOWED. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. The Colorado Department of Corrections is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Employee Relations Specialist, Kristen Lange, at doc_employeerelations@state.co.us or call 719-728-0270.ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE. WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.