Center Administrator NYUAD Wireless Center (Fixed Term for 3 years)

Provide short and long-range planning and implementation, and management of day-to-day operations of the Research Center

Provide administrative support to the Center Director, Co-PIs, researchers, post-docs, student assistants, undergraduate research fellows, and other NYU collaborators (NYU New York)

Work effectively with NYUAD administrative units to ensure timely and effective responses to inquiries, deadlines, and interdepartmental concerns regarding the Research Center

Manage and coordinate the NYUAD Wireless space assignment and seating arrangements

Assist with new collaboration opportunities

Provide onsite support for both internal and external colleagues

Compile and assist with the Center Annual Report for the Research Institute as well as other reports

Organize and manage the center research tracker that is constantly updated with all research outcomes

Handle RI activities and highlights

Submit Tamkeen monthly reports

Manage and ensure ongoing supplies

Manage room reservations

Welcome Research Center s guests

Handle the Handshake application process for students

Advertise and carry out recruiting process of student assistants and student researchers as needed by the Center Director

Oversee hiring plans and staffing process

Coordinate onboarding process for center researchers and postdoctoral associates

Provide IT assistance and IT onboarding for center researchers and postdoctoral associates

Provide walkthroughs and general assistance to new hires

Issue External Engagement Forms for External Professional Services

Coordinate the Center s calendar

Provide support for Center-related travel and catering

Manage the daily financial operations of the Center, including budgeting and reporting (budget projections, expenditure) for multiple chartfields to make sure that the Center s operations and the associated expenses run smoothly

Maintain and manage Center financial activities, and updates on finance policy; preparation of expense reimbursements; payments to vendors and individuals; quick invoice payments; payment forms; student payments; transfer journal requests; vendor registration; CBE; ePro data entry and PO follow up

Provide projections and budget expenditures to the Center Director

Support all high financial processes and approvals on behalf of the Center up to the level of $3K

Manage Center s procurement, P-Card, and transactions reconciliation

Provide summer salaries projections and coordinate the payment of summer salaries, including all follow-ups

Manage Center internal and external communications and announcements; Center emails with external and internal colleagues; dynamic distribution lists; and write meeting notes and actions with follow-up accordingly

Collaborate with the Web Team on the website design

Manage the day-to-day updates of the NYUAD Wireless website

Manage NYUAD Wireless Social Media Accounts (Linkedin, Twitter etc) and develop social media campaigns (content creation, design)

Coordinate the purchase and distribution of NYUAD marketing material

Develop posters, banners, and fliers

Develop newsletters, features, media summaries, etc.

Support the outreach to NYUAD Community in collaboration with Public Affairs via different newsletters, intranet platforms, and email communications

Work with Public Affairs on identifying and developing stories, etc.

Lead, manage and provide operational support, including planning and execution of high-quality events, conferences, seminars, webinars, panels, informal gatherings, competitions, and other university-related activities for the leadership, faculty, staff, and students

Manage all aspects of event coordination, from request intake, venue bookings, catering, AV production, branding, and onsite support

Manage support staff, i.e., Serco, ADNH, AV, and other service providers, to ensure services requested are delivered in a timely and efficient manner, with the desired quality

Optimize and oversee branding activities and marketing materials for these events

Provide outreach and promotion services for events within the NYUAD community and beyond