Central Services Procurement Coordinator

JOB
The City of Bend is accepting applications for one (1) regular, full-time Central Services Procurement Coordinator in the City Manager's Office. This is an hourly, non-exempt (overtime eligible) position represented by the City of Bend Employee Association (COBEA). The City may use this job posting to create an eligibility list for future hiring purposes. Please review the entire job posting, including the application requirements at the end.The Central Services Procurement Coordinator is a vital support role for Central Services departments, providing quick and efficient assistance related to purchasing, receiving, invoicing, and budget tracking. The bulk of the workload consists of IT Department technology purchases, of which impacts every department and employee of the City. IT purchasing is a unique window into all software, systems, hardware, and software as a service (SAAS) used by City departments and their various projects and programs supporting the City’s services to the public. In addition to IT purchases, this position is a main contact for a variety of other purchasing needs for a number of other small administrative departments.This position also serves as a vital team member of the City Manager’s Office front office support staff. The responsibilities span from answering the main City Hall phone line and providing customer service to our residents, to assisting with sorting mail, keeping office supplies stocked, and being an internal resource for staff within the City Manager’s Office.With the above responsibilities making up the bulk of this position’s workload, you can be certain to always be busy and that every day is different! This is a fast-paced office environment that requires this role to be nimble, with an ability to easily pivot between tasks and handle interruptions regularly throughout the day, while maintaining a professional, positive attitude as a representative of the City Manager’s Office and the City of Bend.

EXAMPLE OF DUTIES
The following duties are a sample of major duties performed in this role and not intended to be an exhaustive list.This is an in-person position with front office responsibilities, including answering the main City Hall phone line, sorting City mail to be delivered internally to various departments, and maintaining supplies to keep the supply, printing, and mail room fully stocked and operational.Coordinates purchasing and public procurement activities for various departments across the City’s administration, with a majority of the workload connected to IT-related purchases, including software, hardware, and other technology. This requires working closely with the IT Department Director and the Senior Procurement Analyst assigned to IT. Responsibilities include creating requisitions and purchase orders in the ERP system, Tyler Munis, based on department needs, and then completing the receiving and close-out process. Assists the Procurement & Public Contracts department with entering contracts and contract amendments into the ERP system, Tyler Munis. Assists with tracking contracts for upcoming expirations to anticipate future amendments or procurement needs. Assisting the Accounts Payable department with processing invoices by coordinating budget allocations and proper coding for accurate and timely payments. Reviews and audits employee expense reimbursement claims in alignment with City policies. Classification Framework: Department Purchasing Coordinator

SUPPLEMENTAL INFORMATION
Application Deadline: Applications must be received by Wednesday, September 17, at 12:00 PM (noon) Pacific Time to be considered for this selection process. Application Requirements: To be considered for an interview, applicants must complete an online application including the following attachments (failure to include required attachments may result in disqualification): Cover Letter detailing experience in relation to the role as advertisedResume outlining professional experienceAnticipated Interview Schedule: Initial interviews for those invited to interview are anticipated to be scheduled for early in the week of September 22. If invited to continue in the interview process, candidates can expect in-person panel interviews to be scheduled on October 3. Veterans’ Preference: Applicants seeking Veterans’ Preference as a qualified veteran or disabled veteran must attach appropriate documentation to their application. For more information click here.Equity Statement: The City of Bend remains committed to building a workforce that advances diversity and inclusion within our community and all we do. We recognize that not everyone starts from the same place, and that gender, race, ability, sexual orientation, and other identities face different barriers. We welcome applicants from all backgrounds and are dedicated to creating an inclusive, safe, and respectful workplace where employees can thrive without these barriers. A more extended version of the City of Bend’s Organizational Equity Statement is available upon request.Benefits: The City of Bend offers an excellent competitive benefits package for Employees and Dependents for health and dental coverage, retirement benefits, and a robust paid leave program. Details are available on the benefits tab of the job posting.Starting Compensation: Starting compensation is determined based on a pay equity analysis considering the candidate’s education, applicable work experience, and internal equity. Please include all relevant information on your application.