Certified Medical Assistant/Patient Coordinator, Part Time

About Embolix

Embolix is a market leader in Interventional Radiology, transforming interventional care through minimally invasive treatments. With a focus on patient-centered innovation, Embolix partners with leading physicians to expand access to safer, faster, and more effective alternatives to traditional surgery. Our mission is to improve lives by advancing therapies that deliver excellent outcomes with superior patient experience.

You’ll be part of a pioneering team shaping a new model of care, providing innovative, less invasive treatment options that make a lasting difference for patients.

Position Overview

We are seeking a high-performing Medical Assistant (MA) that is also experienced in Patient Coordination to join a tight-knit, entrepreneurial team performing outpatient uterine artery embolization (UAE) procedures in collaboration with OB/GYN practices. This is a unique opportunity for someone who thrives in a dynamic, patient-focused environment and wants to play a meaningful role in advancing women’s healthcare.

Our team is united by three shared goals:

• Delivering excellent patient care and experience
• Performing exceptionally efficient/fast procedures
• Driving continual improvement in everything we do

Responsibilities

This role will have dual responsabilities:

1. On procedure days the role will act as the procedure room circulator and will:

• Open supplies before and during the procedure in conjunction with the scrub tech
• Assist with all parts of procedure room workflow:
• turnover, room setup, case start, room coordination, documentation
• Support patient flow and ensure smooth operations across pre-op, procedure and post-op

2. On patient coordination day the role will act as patient coordinator and will:

Patient Communication & Support

• Serve as the primary point of contact by answering inbound calls and responding to patient inquiries in a timely, professional, and empathetic manner
• Guide patients through the care process, setting expectations and providing clear next steps
• Build trust with patients by delivering a high-touch, personalized experience

Care Coordination

• Schedule patient appointments, procedures, and follow-ups across multiple clinics and provider calendars
• Coordinate and track patient-related tasks, including imaging, lab work, and referrals
• Proactively follow up with patients to ensure completion of required pre- and post-procedure items

Administrative & Operational Support

• Maintain accurate and up-to-date patient records in EMR systems
• Ensure all required documentation is collected and completed prior to appointments or procedures
• Support clinic operations by managing scheduling workflows and assisting with day-to-day administrative tasks

Case Details

• Outpatient procedures performed in an office setting
• Minimally invasive procedures on sedated patients with fluoro imaging
• Patient flow includes pre-op checks, 1–2-hour procedure, and ~30 minutes in post-op recovery
• Expect 2-6 cases per procedure day

Qualifications

• High School diploma or graduation equivalent.
• Certification/Registration as a Medical Assistant (e.g. CMA, AAMA, RMA, AMT, NAHP).
• Experience working in a procedural setting strongly preferred
• Ability to manage people and systems in a fast-evolving environment
• Comfort with varied tasks: charting, vitals, patient communication, sterile supply handling, procedure room support
• Strong sense of ownership and team mindset with a willingness to pitch-in wherever needed

Who you are

You are someone who:

• Takes pride in providing compassionate care and making patients feel at ease
• Enjoys being part of a small, collaborative team where everyone contributes
• Is energized by variety in your day and can shift seamlessly between clinical and administrative tasks
• Thrives in a fast-paced environment and welcomes opportunity to learn new skills
• Is motivated by the idea of helping build something new that will positively impact women’s health

Schedule and Work-Life Balance

• In-office - Part-Time: 2-6 procedure days per month (typically 1-2 days per week)
• Remote - Part-Time: 4-8 patient coordination days per month (typically 1-3 days per week)
• Scheduled work hours: procedure days -7:30am-5:30pm;
• No Call! No Weekends!

Pay: $23.00 - $26.00 per hour

Work Location: Hybrid remote in Livingston, NJ 07039