Certified Reporting Supervisor

The Certified Reporting Supervisor oversees the preparation and submission of certified payroll reports and ensures the accurate setup and administration of prevailing wage rates. This role leads and mentors the certified payroll reporting team while ensuring compliance with federal, state, and local prevailing wage regulations. The position is responsible for overseeing payroll processes related to all prevailing wage projects and requires strong knowledge of nationwide prevailing wage laws to ensure accurate reporting and compliance with state-specific requirements. The Certified Reporting Supervisor collaborates with payroll, operations, and cross-functional leadership to ensure timely reporting, accurate wage calculations, and consistent compliance across all public works projects.

ESSENTIAL JOB DUTIES:

• Lead, train, mentor, and supervise a team of certified payroll reporting specialists, ensuring productivity, accuracy, and timely submission of certified payroll reports nationwide.
• Coordinate with the payroll processing team to resolve restitution payments, corrections, and payroll adjustments as needed.
• Maintain in-depth knowledge of federal, state, and local government reporting requirements to ensure compliance and prevent penalties on public works projects.
• Review certified payroll reports as needed to ensure accuracy and timely submission.
• Respond to inquiries from customers, employees, and vendors related to certified payroll reporting and prevailing wage compliance.
• Continuously evaluate and improve reporting processes, systems, and procedures to enhance efficiency, accuracy, and compliance.
• Partner with Payroll, HR, and Operations teams to address reporting-related inquiries and ensure proper setup and compliance for prevailing wage projects.
• Conduct training sessions for newly acquired companies to ensure certified payroll reporting and prevailing wage setup are completed accurately and on time.
• Assist with functional testing related to system changes and upgrades.
• Collaborate with internal and external teams to develop and maintain reporting as needed.
• Other duties may be assigned.

QUALIFICATIONS

The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.

Education, Training, Certifications:

• High School diploma/ GED, required.
• Bachelor’s degree in finance, accounting, or business field; equivalent combination of education and relevant experience will be considered.

Experience, Knowledge, Skill Requirements:

• Experience with prevailing wage/public works compliance (Certified Payroll, LCPtracker, etc.) and reporting hours across multiple states, required.
• Strong knowledge of payroll compliance and the ability to analyze issues and develop solutions, highly preferred.
• 3–5 years of payroll administration experience preferred.

Communication Skills:

• Must have the ability to effectively read, write and communicate in English with employees and customers.
• Strong interpersonal, written, and oral communication skills.

Systems and Software Skills:

• Knowledge of Microsoft Office, required.
• Experience working with Salesforce timekeeping, preferred.
• Oracle OTL/HCM/Payroll is a plus.

Other Qualifications:

• Valid driver’s license with acceptable driving record required.
• Must be able to comply with SFPH’s Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.
• Occasional travel required up to 10%.

PHYSICAL & WORK ENVIRONMENT REQUIREMENTS

Reasonable accommodations may be made to enable individuals with disabilities to perform Essential Job Duties.

Physical Requirements:

While performing the duties of this job, the employee is required to sit for long periods. Employee will occasionally be required to bend, kneel, balance, lift <20lb, walk, stand, ascend/descend stairs, drive, twist, and reach above and below shoulders. Employee will frequently be required to drive and walk for periods.

Work Environment:

Employee will consistently be required to work indoors in an office or remote setting, work alone and with others. Employee will rarely be required to travel.

We are fully committed to equal opportunities for employment to all individuals regardless of race, national origin, gender, religion, sexual orientation, disability, familial status, and any other classification protected under the law. We are an Equal Opportunity, Affirmative Action employer.

While this job description is intended to be an accurate reflection of the position, management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

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