CFO Assistant Section Manager (Clerk of Courts and Comptroller)

POSITION SUMMARY

This role oversees countywide construction payment processing for all Business Units and Constitutional Offices, ensuring the accuracy, integrity, and timely completion of payments in compliance with policies, contractual requirements, and applicable regulations. Responsibilities include supervising staff who review and approve construction-related invoices, providing secondary approval in the financial system (INFORMS), monitoring processing timelines, and reviewing documentation for completeness and proper authorization. The position also resolves payment discrepancies and system issues, supports and maintains internal controls, prepares and analyzes reports on payment performance and volume, provides training and guidance to staff, and assists with audits by supplying required documentation and explanations, while performing related duties as assigned.

PREFERRED QUALIFICATIONS

Experience in accounting, finance, or administrative operations, preferably in a supervisory or lead capacity. Experience reviewing and processing payments, invoices, or financial transactions. Proficiency in Microsoft Office applications, particularly Excel. Possess effective written and verbal communication skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Supervises, assigns, and reviews the work of staff responsible for reviewing and processing construction-related payment requests. Provides day-to-day guidance, monitors workloads and deadlines, addresses performance issues, and ensures staff follow established policies, procedures, and internal controls. Assists with training, cross-training, and evaluation of staff performance. Reviews construction-related invoices and payment requests for accuracy, completeness, proper authorization, and compliance with applicable policies, procedures, and contractual requirements. Provides secondary approval in the financial system after the originating department has completed its review and approval. Ensures documentation supports payment and resolves discrepancies prior to approval. Monitors payment processing workflows to ensure invoices are reviewed and approved within established timeframes. Tracks aging, backlogs, and priority items; reallocates work as necessary to meet deadlines; and follows up with departments to prevent delays in payment processing. Identifies, researches, and resolves issues related to payment discrepancies, incomplete or incorrect documentation, system errors, or policy questions. Coordinates with internal departments, project managers, vendors, and other stakeholders to obtain clarifications, corrections, or additional information needed to process payments accurately and timely. Compiles, prepares, and analyzes statistical and management reports related to payment volume, processing times, backlog, and performance trends. Uses data to identify process improvements, support management decision-making, and respond to information requests. Assists in maintaining internal controls related to payment processing. Ensures compliance with applicable policies and procedures and supports internal and external audits by providing documentation, explanations, and responses to audit inquiries.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of accounting principles and governmental financial practices. Familiarity with construction contracts, invoices, and payment processes. Ability to interpret policies, procedures, and contractual requirements. Strong supervisory, organizational, and time-management skills. Ability to analyze data and prepare clear, accurate statistical reports related to workflow, productivity, and performance. Proficiency in financial systems and Microsoft Office applications, particularly Excel. Effective written and verbal communication skills.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Primarily office-based, with potential for remote or hybrid work (as approved by Manager), depending on organizational policy, position, and job duties. These arrangements are subject to change at any time.

NOTE

This description is a representative summary of major job duties. Additional responsibilities may be assigned as necessary.