Chief Financial Officer

TRUTH OR CONSEQUENCES MUNICIPAL SCHOOLS

JOB DESCRIPTION

TITLE OF JOB: Chief Finance & Operations Officer

QUALIFICATIONS: Required: Must hold a NMPED Professional School Business Official License. Preferred: Current Certified Public Accountant certificate, or Bachelor’s degree in accounting, business, or a related field, with at least twenty-four semester hours in accounting or business course work. Consideration may be given to an associate’s degree in accounting or a related field from a regionally accredited or approved college or university with at least twenty-four semester hours in accounting or business courses, plus related experience.

REPORTS TO: Superintendent

JOB GOAL: To coordinate the district's business/financial department; to report budget issues to the State Department of Education; to account for the fiscal management of the district.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• To ensure all bank statements are reconciled.

• Prepare revenue reports monthly and quarterly.

• Prepare investment reports monthly and quarterly.

• Prepare cash reconciliation reports monthly and quarterly.

• Prepare budget/expense reports monthly and quarterly.

• Develop cash flow estimates for all funds that can be invested.

• Invest and convert monies in compliance with state statutes to maximize the use of district cash balances.

• Request reimbursements for all federal funds on a montly basis.

• Request reimbursements for all special state funds as needed.

• Receipt all revenue.

• Manage the debt service fund and prepare checks for the payment of interest and principle at the appropriate banks. Reconcile the payment of this fund with the respective bond issues.

• Supervise the preparation of personnel contracts.

• Prepare the necessary information for the budget making process.

• Prepare Budget Adjustments as necessary to keep all object codes in the "black".

• Prepare Cash Adjustments as necessary.

• Work with Administration and Bond Advisors on Bond Issues.

• Work with appropriate agencies regarding payroll garnishments, tax levies, etc.

• Work with property & liability insurance companies regarding: ( 1) certificate of insurance for all vehicles, (2) certificates of insurance for lending institutions, (3) claims for accidents theft, etc., and (4) property valuations.

• Prepare unemployment compensation billing breakdown for payment.

• Prepare worker's compensation insurance billing breakdown for payment.

• Prepare property liability insurance billing breakdown for payment.

• Register and license all district vehicles.

• Prepare information for collective bargaining team as requested.

• Work with program coordinators, administrators and directors regarding cash balances, expenditures, etc.

• Work with transportation director regarding expenditures, cash balances, etc.

• Prepare bus contractors' contracts.

• Reconcile all accounts.

• Track account balance for district postage machine and make electronic transfers as needed.

• Prepare Request for Proposals for annual financial audit. Review the proposals and make recommendation for contract award. Work closely with independent auditor during audit process.

• Insure that the district's purchasing procedures are in compliance with State Statutes and regulations, i.e., accounting and procurement procedures, federal guidelines, etc.

• Be responsible for expenditure, revenue, and cash control ledgers for all funds.

• Be responsible for the accurate and timely completion of the payroll, accounts payable, and other functions of business office employees.

• Attend all Board of Education meetings and prepare appropriate financial documents.

• Work with U.S. Army regarding ROTC personnel and funding.

• Bill participating Districts for any Computer Technician services.

• Assist business office personnel in any way to insure timely and accurate completion of work.

• Provide State Department of Education with any information as needed.

• New Staff Orientation and Onboarding in Collaboration with Human Resource and Executive Administrative Assistant

• Financial Reporting

• District Budgets (Operational)

• School Site Budgets (Operational)

• Athletic Budgets

• Federal Title Budgets

• Grant Budgets

• Capital Outlay Budget

• Operational, Grant, and Capital Projects Accounting

• Financial Systems

• Preparation of Personnel Contracts

• Procurement Compliance with State Statute

• Salary Schedules

• Stipends

• Coordination and Implementation of New Mexico Department of Transportation Local Government Road Funding Grant

• Perform all other duties requested by the Superintendent

PHYSICAL DEMANDS:

• The employee is required to stand, walk, and reach with hands and arms.

• The employee must lift and/or move up to 25 pounds regularly.

EVALUATION:

• Performance of this job will be evaluated in accordance with BOE policy.

TERMS OF EMPLOYMENT:

Salary is established by salary schedule.

This position description indicates the general nature and level of work expected of incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbents may be asked to perform other duties as required.

This position description for Chief Finance & Operations Officer is effective upon receipt. Personnel policies adopted by the Board of Education, and deemed appropriate for the job, shall be in effect. Salary amounts shall be set according to the adopted salary schedule. This position description may be revised at any time in response to district needs.

TCMSD

Employer

By my signature below, I affirm that: the duties and requirements listed on this position description have been explained to me; I have been able to ask questions to clarify matters I do not understand; and I understand and accept them. In accepting this job, I certify that I am able to perform these duties, with or without accommodation, and that I will inform my supervisor immediately of any change in this regard. I also agree to follow District safety rules and accident prevention procedures.

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Print Employee Name

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Employee Signature Date

Job Types: Full-time, Contract

Pay: $129,989.00 - $150,203.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person