Chief of Staff – Executive Office (Giga-Project)

Job Description:

The Chief of Staff – Executive Office (Giga-Project) serves as a pivotal leader in driving the strategic vision and operational execution of a high-stakes giga-project. This position demands an exceptionally seasoned executive with at least 15 years of experience in project management, organizational leadership, and stakeholder engagement within complex, multi-disciplinary environments. The Chief of Staff will provide strategic counsel to the executive leadership team, ensuring alignment of project objectives with organizational goals. This role requires exceptional analytical and problem-solving skills, as well as the ability to manage multiple initiatives simultaneously while fostering a culture of collaboration, accountability, and innovation. The successful candidate will act as a key liaison between internal and external stakeholders, synthesizing inputs to identify opportunities for improving project deliverables and timelines.

Job Requirements:

• A minimum of 15 years of experience in a senior project management role, preferably within large-scale capital projects or infrastructure development.
• Proven track record of successfully delivering complex, high-value projects on time and within budget.
• Demonstrated ability to develop and implement strategic plans that drive organizational success and alignment.
• Strong financial acumen with a thorough understanding of budget management, resource allocation, and financial forecasting.
• Exceptional interpersonal and communication skills, with a focus on cultivating relationships with diverse stakeholders, including government agencies, clients, and subcontractors.
• Experience facilitating high-level decision-making processes and crafting compelling presentations for executive audiences.
• Skills in leading cross-functional teams, promoting collaboration, and resolving conflicts efficiently.
• Proficiency in utilizing project management principles, methodologies (Agile, Waterfall, etc.), and tools (e.g., MS Project, Asana, Trello).
• Knowledge of risk management practices and compliance regulations relevant to large-scale projects.
• Ability to navigate and influence organizational culture and dynamics to achieve strategic initiatives.

Job Responsibilities:

• Collaborate with the executive team to define and refine the strategic vision and objectives of the giga-project.
• Oversee the development and execution of comprehensive project plans, aligning resources and timelines to drive results.
• Serve as the primary point of contact for stakeholders, addressing concerns and ensuring clear communication through all project phases.
• Implement performance metrics and reporting mechanisms to measure project advancement and effectiveness, providing regular updates to the executive team.
• Mentor and support project teams, fostering an environment of professional development and performance excellence.
• Conduct thorough risk assessments and proactively develop mitigation strategies to address potential project challenges.
• Liaise with external partners and stakeholders to facilitate major project milestones, ensuring adherence to contractual obligations.
• Lead executive meetings and workshops to facilitate strategic discussions and decision-making processes.
• Analyze project data and deliverables, making informed recommendations to optimize workflow and improve project outcomes.
• Drive initiatives for continuous improvement and innovation within project delivery methodologies.

Required Skills:

• Excellent leadership skills, with the ability to inspire and mobilize teams towards common objectives.
• Advanced problem-solving capabilities, with a strong emphasis on strategic thinking and innovation.
• Exceptional negotiation skills, particularly within high-stakes environments.
• Strong analytical skills, with the ability to interpret complex data to guide decision-making.
• Superior organizational and time-management abilities, with a keen attention to detail.
• Proficient in strategic planning and performance management frameworks.
• Ability to maintain composure and effectiveness under pressure, ensuring project resilience.
• Culturally aware with a strong understanding of global project dynamics and operational contexts.
• Strong emotional intelligence skills, with an ability to understand and influence stakeholder mindsets and behaviors.