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Chief Operations Clerk - Prosecutor's Office
JOB_REQUIREMENTS
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As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.
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CLASSIFICATION TITLE:
Chief Operations Clerk - Prosecutor's Office
SALARY:
$63,999.47 - $82,777.96
DEPARTMENT:
Prosecuting Attorney
Opening Date:
12/16/2025
Closing Date:
12/23/2025 12:00 a.m.
FLSA STATUS: Non-exempt - overtime pursuant Human Resources and Labor Relations Policy or Collective Bargaining Agreement
EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period
CURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week) position. The starting time for this position is 8:00am – 4:30pm.
2026 SALARY RANGE: $66.559.45 - $86,089.08
GENERAL SUMMARY:
Under direction, oversees daily operations, supervises clerical staff, manages internal processes, and ensures efficient delivery of Macomb County Prosecutor’s Office departmental services. Coordinates human resources, payroll, budgeting, procurement, technology, and legal administrative functions. Serves as a key liaison between the Prosecutor’s Office and multiple county departments, court systems, vendors, and external agencies. Ensures compliance, organizational effectiveness, staff development and operational functions alignment with County policies and legal standards.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Supervises, assigns, and evaluates the work of clerical staff to ensure efficient departmental operations.
Provides training and onboarding for new employees, including technology setup, workspace assignment, and procedural orientation.
Coordinates and processes payroll for the entire office and manages the timekeeping systems for any discrepancies.
Serves as a liaison with Human Resources on matters related to hiring, terminations, leaves of absence, discipline, and position control.
Prepares, reviews, and ensures accuracy of a variety of legal and administrative documents, including court forms, subpoenas, briefs, and internal records.
Assists with development and monitoring of departmental budgets, approves purchases and requisitions and manages grant reimbursement requests.
Oversees the submission of contracts and financial transactions through the County’s routing and approval systems.
Manages office technology needs by coordinating with Information Technology (IT) for new software, hardware, and technical support requests.
Participates in facilities planning and meets with Facilities & Operations and architects to coordinate office layout modifications and secure necessary approvals.
Maintains accurate employee records, including training documentation, grievance forms, and absence administration.
Organizes staff coverage and schedules for community outreach events and external departmental activities.
Identifies operational inefficiencies and recommend process improvements to enhance service delivery.
Collaborates regularly with internal departments, the public and external agencies, including Court Administration, Finance, IT, Corporation Counsel, Human Resources and statewide professional associations.
Develops and maintains training programs for clerical staff to ensure consistency in office procedures and use of software tools.
Ensures compliance with confidentiality requirements and legal regulations in all departmental operations.
Monitors keys for the office staff.
Manage inventory of supplies and equipment.
Assign and remove badge access for the county staff for the Prosecutor’s Office floors of the Administration Building.
Provides administrative support to the Chief Attorneys and Prosecuting Attorney as needed.
Operates an automobile to perform assigned job functions.
Performs related duties as assigned.
QUALIFICATIONS
Required Education and Experience
- Bachelor’s Degree from an accredited college or university in Business Administration, Public Relations, Communications, Criminal Justice, Legal Studies Political Science or related field.
- Five (5) years of professional work experience in a relevant legal, administrative, or governmental field
Preferred Education and Experience
- Previous supervisory experience
- Master’s Degree from an accredited college or university in Business Administration, Public Relations, Communications, Criminal Justice, Legal Studies, Political Science or related field
Required Licenses or Certifications
- Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
- Principles and practices of office management and administration
- Governmental operations, legal terminology, and court procedures
- County systems, policies, and interdepartmental workflows
- Human resources practices including hiring, onboarding, disciplinary actions, and FMLA
- Payroll and timekeeping systems of Workday and Smartsheet
- Budget development, procurement, and financial tracking
- State and federal grant management procedures
- Records and case management systems including CourtView, OnBase, MiFile, PbK (Karpel)
- Document preparation for court proceedings of orders, motions and subpoenas
- Technology ticketing and support of software platforms
- Facility planning processes and vendor coordination for office modifications
- Confidentiality laws as they relate to personnel and legal records
Skill in:
- Supervising, training, and mentoring clerical and administrative personnel
- Drafting, editing, and formatting legal and administrative documents
- Coordinating complex projects and balancing multiple priorities
- Using Microsoft Office Suite and Adobe Acrobat Pro for document creation and management
- Communicating effectively with legal professionals, executives, clerical staff, and external agencies
- Troubleshooting and resolving office technology or software issues in collaboration with IT
- Managing schedules, assignments, and event logistics for outreach initiatives
- Utilizing digital tools to streamline workflows
- Budget tracking, invoice processing, and financial recordkeeping
- Collaborating with Human Resources and Finance on employment, payroll, and position control matters
- Reviewing architectural plans and interpreting facility needs for remodeling
Ability to:
- Lead a diverse team of clerical staff with professionalism and accountability
- Prioritize tasks in a fast-paced legal environment while maintaining accuracy and attention to detail
- Independently assess and resolve administrative, personnel, or technical issues
- Interpret and apply County policies, legal procedures, and compliance standards
- Foster productive relationships with internal departments and external organizations
- Manage sensitive and confidential information with discretion
- Maintain accurate records and complete complex forms for payroll, legal filings, and Human Resources documentation
- Evaluate and recommend improvements to department workflows and service delivery
- Coordinate onboarding processes including IT access, workspace setup, and training
- Act as a liaison between the Prosecutor’s Office and other county departments, courts, and associations
- Adapt to evolving technology platforms and train others on their use
- Work in an environment which embraces the county’s Dignity Campaign
- Effectively speak, write and understand the English language
- Effectively speak, write and understand a language other than English is preferred
- Understand and carry out oral and/or written instructions
- Accurately organize and maintain paper documents and electronic files
- Work independently
WORK ENVIRONMENT/CONDITIONS
The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
Work Environment
Office or similar indoor environment: F/C
Outdoor environment: N/S
Street environment (near moving traffic): N/S
Construction site: N/S
Confined space: N/S
Exposures
Individuals who are hostile or irate: O
Individuals with known violent backgrounds: N/S
Extreme cold (below 32 degrees): N/S
Extreme heat (above 100 degrees): N/S
Communicable diseases: N/S
Moving mechanical parts: N/S
Fumes or airborne particles: N/S
Toxic or caustic chemicals, substances, or waste: N/S
Loud noises (85+ decibels): N/S
Blood Borne Pathogens: N/S
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
Demand:
Balancing on even or uneven surfaces/ground: N/S
Bending (forward or backward bending at the waist): O
Climbing up or down stairs, ladders, scaffolding and platforms: N/S
Crawling (moving about on hands and knees): N/S
Inspecting in confined spaces: N/S
Digging: N/S
Driving on sealed and unsealed roads: O
Grasping, gripping, holding, clasping with fingers or hands: O
Kneeling to work at low levels: N/S
Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C
Lift/Carry/Move objects from one level/position to another:
Up to 10 pounds: O
Up to 50 pounds: N/S
More than 50 pounds: N/S
Over 100 pounds: N/S
Push/Pull objects away from or towards the body: O
Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): O
Sitting in a seated position during the task performance: F/C
Standing in an upright position without movement: O
Walking considerable distances in the facility on multiple surfaces: O
Running considerable distances in the facility on multiple surfaces: N/S
GENERAL REQUIREMENTS AND DISCLAIMERS
Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
The Technical, Professional and Officeworkers Association of Michigan (TPOAM) bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.
About Us
Macomb County is Michigan’s third most populated county, boasting a population of more than 865,000 residents and growing. From the densely-populated southern cities to the rural northern villages, Macomb County possesses a wealth of assets that make it a desirable place to live, work and play! As the county gains in population and cultural diversity increases, initiatives such as the dignity campaign enables us to cultivate a community that embraces all people and celebrates their unique contributions. Through collaborative community-based activities, Macomb County is promoting multiculturalism and inclusiveness.
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