Church Administrative Assistant

Position Summary:

The church administrative assistant is a part-time position, reporting to the pastor and the church council. This position provides administrative, financial and communication support to the operation of the church office and ministries of Emmanuel Trinity Lutheran Church. This role plays a vital part in supporting weekly worship, maintaining accurate financial records, coordinating communications and assisting church leadership and congregation activities. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information with professionalism and care.

Key Responsibilities

General Office Management

· Answer and direct telephone calls and voicemails;

· Monitor and respond to church email communications;

· Organize and maintain physical and digital filing systems;

· Process incoming and outgoing mail, including congregational communications;

· Maintain office supply inventory, order office and ministry supplies, and

· Other administrative and office duties as assigned.

Weekly Worship Support

· Prepare and update the weekly worship PowerPoint presentations;

· Compile announcements, prepare printed leader bulletins and service materials, create and post online/internet bulletins;

· Prepare bulletin for weekly online worship (“Encountering the Word”), and

· Coordinate administrative needs for special services, to include creating printed bulletins and other materials.

Communication Management and Support

· Manage and update email communications via the Constant Contact platform,

· Update the church website with current information,

· Scheduling church events and maintain the schedule using Google Calendar, and

· Create, manage and update weekly Facebook posts, quarterly newsletters, and other communications as assigned.

Financial Recording and Reporting

· Record financial transactions for the church using Quickbooks online or other accounting software. This includes but is not limited to:

o Recording Sunday offerings,

o Processing and recording electronic giving deposits,

o Tracking and recording rental payments and other income;

o Processing and tracking bill payments as well as the payment of payroll and payroll tax payments;

o Performing monthly bank reconciliations,

o Generating monthly and other financial reports,

o Preparing quarterly giving statements for church members, and

o Assisting with annual budget preparation and tracking.

· Cooperate with, assist, and support the annual financial audit and/or review.

Administrative Support

· Consolidate monthly council materials,

· Assemble materials for special and annual congregational meetings,

· Complete required annual filings,

· Create and mail congregational mailings, and

· Other administrative duties as assigned.

Qualifications and Skills

High school diploma required; associate or bachelor’s degree preferred; previous administrative experience, preferably in a church or nonprofit setting; experience with Quickbooks online financial software and office systems; demonstrated strong organizational and time management skills; proficiency in Microsoft Office; ability to maintain confidentiality and handle sensitive information; knowledge of social media platforms, and willingness to learn.

Pay: $17.00 - $20.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Frederick, MD 21703