Circulus Associate Administrative Assistant

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place.

About you and this role

Dow has an exciting opportunity for an Associate Administrative Assistant located in Arab, AL.

The Associate Administrative Assistant provides administrative or clerical support and administers general office activities. Such activities are clerical in nature and may include pulling together data, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings. Works within guidelines under general supervision.

Responsibilities

• Provide administrative support to employees under the direction of leaders and colleagues, completing assigned tasks accurately, on time, and with a focus on quality, efficiency, and continuous improvement.

Administrative & Office Support

• Perform general office duties including filing, copying, scanning, faxing, and document preparation.
• Schedule and coordinate meetings, prepare meeting rooms, and support meeting logistics as needed.
• Maintain organized electronic and physical filing systems to ensure timely access to records.

Reception & Visitor Management

• Serve as the primary receptionist and first point of contact for the site.
• Greet and assist visitors in a professional manner, ensuring adherence to site safety and security protocols.
• Issue temporary badges and support visitor access in accordance with site requirements.
• Monitor and maintain badge and access control software; escalate access issues as appropriate.

Document Management & Records Control

• Serve as site document management support, including maintaining a controlled physical document library.
• Ensure documents are filed, retained, and archived in alignment with site, company, and regulatory requirements.
• Support audits, inspections, and reviews by retrieving and organizing required documentation.

Office & Facilities Coordination

• Maintain and order office supplies; monitor inventory levels and coordinate replenishment.
• Manage conference rooms and common office areas, ensuring they are clean, organized, and ready for use.
• Coordinate with site contacts or vendors for office-related services as needed.

Safety & Site Monitoring Support

• Monitor the site weather radio and other designated alert systems.
• Escalate severe weather or emergency notifications per site procedures.
• Support site safety culture by following all safety rules and promptly reporting concerns.
• Use Microsoft Office and other business systems effectively, stay current on technology, and troubleshoot standard office equipment and software issues as needed.
• Demonstrate initiative, sound judgment, problem-solving ability, teamwork, and a willingness to learn while building effective working relationships and keeping others informed of work status.
• Follow Dow’s safety expectations and core values, intervene when unsafe behaviors are observed, and treat others with respect.

Required Qualifications

• A minimum of a High School diploma, GED, or equivalent.
• A minimum of 2 years relevant work experience.
• A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Preferred Qualifications

• Experience supporting a manufacturing, industrial, or regulated site environment.
• Familiarity with document control or records management practices.
• Experience using badge/access control systems or document management systems preferred.
• Ability to work independently while effectively collaborating with site leadership and teams.

Your Skills

• Communication Methods: Ability to use various channels (email, phone, and digital platforms) to convey information effectively and professionally.
• Meeting Facilitation: Capability to guide discussions, keep meetings on track, and ensure objectives are met.
• Meeting Organization: Expertise in planning agendas, preparing materials, and coordinating logistics for smooth meeting execution.
• Microsoft Applications: Proficiency in Word, Excel, Outlook, and PowerPoint for document creation, data management, and presentations.
• Teamwork: Collaborative approach to working with colleagues, supporting shared goals, and fostering a positive work environment.
• Travel Planning: Ability to design detailed itineraries, manage schedules, and anticipate travel needs for seamless trips.

Physical Requirements

• Ability to sit, stand, and walk throughout the workday.
• Ability to lift and move office materials up to approximately 25 pounds.
• Work is primarily office-based within an operating industrial facility; adherence to PPE and safety requirements is mandatory.

Additional Notes

• This position does not offer relocation assistance.

Benefits – What Dow offers you

We invest in you.

Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.

Here are just a few highlights of what you would be offered as a Dow employee:

• Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
• Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.
• Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.
  • Employee stock purchase programs (availability varies depending on location).
• Student Debt Retirement Savings Match Program (U.S. only).
  • Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
• Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
• Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
• Competitive yearly vacation allowance.
• Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
• Paid time off to care for family members who are sick or injured.
• Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.
• Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
• On-site fitness facilities to help stay healthy and active (availability varies depending on location).
• Employee discounts for online shopping, cinema tickets, gym memberships and more.
• Additionally, some of our locations might offer:
  • Transportation allowance (availability varies depending on location)
  • Meal subsidiaries/vouchers (availability varies depending on location)
  • Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)

Join our team, we can make a difference together.

About Dow
Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.

As part of our dedication to inclusion, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available on www.dow.com.

Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8.