Civil Clerk

Summary of Responsibilities

Under general supervision, the Clerk performs a variety of administrative, general clerical, bookkeeping services and categorizes documents, exhibits, report's records and confidential records relating to court cases and files for the District Clerk office. The work involves performing micrographic work for the preservation and archiving of permanent records. Individuals in this position serve at the pleasure of the current elected official.

Essential Responsibilities and Functions

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment of this position.

• Performs routine office procedures such as answers telephone, accepts payments, issues receipts, processes mail, photocopies, scans documents and locates files and case information for attorneys, District Attorney, state agencies and the general public
• Provides general clerical and administrative support for District Judges, County Court at Law, Attorney General Judge, and CPS Court at Law, to include: answering correspondence; preparing, maintaining and distributing court agendas, public notices, surveys and reports
• Maintains and processes all Jurors and Grand Jurors files, excuses and payments
• Assists with coordinating Jury selection process
• Maintains all civil court files in accordance with state statue Local Government Code 201-205
• Keeps and protects the Civil Records of the District Courts, County Court at Law, Attorney General Judge, CPS Court at Law in compliance with the State Constitution and State Statutes as they relate to serving the citizens, and by fulfilling the statutory duties required as the custodian of such records through the promotion and direction of professionalism and cooperation among the District Clerk's staff
• Disburses bonds of all child support payments by the Courts
• Collects District Clerk fees and Court costs and County Court at Law civil fees, bond fee, and expunction fees
• Process Pro Se Information
• Regular attendance is required
• Any duty as assigned by supervisor within the scope of the department