Civil Law Firm Legal Assistant

LEGAL ASSISTANT QUALIFICATIONS FOR CIVIL LITIGATION FIRM

Qualified Candidates must possess the following qualifications:

· superior organizational skills;

· strong work ethic;

· courteous and professional;

· the ability to work independently;

· the ability to work efficiently and thrive under pressure;

· detailed oriented;

· positive attitude; and

·. the ability to multi-task; prioritization skills.

Qualified Candidates MUST also have the following experience:

· minimum of 2 years experience working in the civil law industry as a legal assistant or paralegal

· Excellence in writing and oral communications;

· Scheduling and calendaring appointments, travel, deadlines, meetings, depositions and other pretrial and trial deadlines;

· Ordering medical records in admissible format from hospitals, doctors, and other health care providers, including Medicare/Medicaid;

· Drafting requests for reduction of medical bills;

ability to be analytical, problem solving and decision-making skills;

· Familiar with preparing and answering discovery and pretrial motions with assistance of attorney;

· Create internal files and/or organizing exhibits, medical records, discovery, and other documents for mediation and trial;

· Knowledgeable of E-filing in Texas state and federal courts;

· Interact professionally with clients on a daily basis concerning status or progress of their cases;

· Communicating and coordinating with court staff, expert witnesses, and medical providers in connection with cases filed in state and federal court;

· Outstanding computer and technology skills;

· Experienced with meeting deadlines; and

· Preferable, but not required knowledge and competence in working with Quickbooks.

The position in-person and full time only. Please respond with your resume and 3 references(mandatory). Salary and bonuses will be commensurate with experience level and other related factors.

Responsibilities

• Manage communication channels by answering phones with professional etiquette and scheduling appointments or meetings for attorneys.
• Must have excellent organizational skills with the ability to manage multiple priorities simultaneously in a fast-paced environment.
• Must have exceptional writing skills for drafting clear legal documents along with proofreading and transcription capabilities.
• Effective communication skills with professional phone etiquette to interact confidently with clients and colleagues. This role is perfect for motivated individuals eager to deepen their expertise in civil litigation while providing vital support that drives the success of our legal team. We value detail-oriented professionals who thrive on organization and accuracy—ready to make an impact in a thriving legal environment!
• Organize and maintain files, both physical and electronic, while managing document management systems.
• Prepare and review legal documents, make edits, ensuring accuracy on all outgoing materials;
• Support administrative functions, including data entry and maintaining schedules, while utilizing software like QuickBooks, MyCase, etc.
• Assist attorneys with legal research and case management tasks, utilizing tools such as Lexis-Nexis and Westlaw.

Summary

As a Legal Assistant, you will support attorneys in managing legal matters and handling key administrative functions within the firm. This role requires consistent client interaction throughout all phases of a case, making professionalism and exceptional customer service essential. Your responsibilities will include conducting legal research, reviewing documents, and assisting with case management to ensure accurate and timely preparation of legal materials. Strong organizational skills and proficiency with computer applications are critical to maintaining efficient office operations. With experience in areas such as personal injury and employment law, you will play a vital role in delivering comprehensive legal support and ensuring clients receive high-quality representation and service.

Pay: $16.00 - $25.00 per hour

Benefits:

• Paid time off

Work Location: In person